Job Title: General Admin
Location: Philippines
Job Type: Contract 
Eligibility: Open to Philippine locals or candidates with full working rights in the Philippines

About the Role:

We are looking for a detail-oriented and proactive Project Support & Invoice Audit Specialist to join our team on a contract basis. This role is critical in supporting financial and administrative operations related to drilling and pipelaying activities, with a strong focus on invoice auditing, data processing, and project coordination.

Key Responsibilities:

Invoice Auditing & Financial Support:

Conduct bi-monthly invoice audits and automate data-heavy audit processes. Support month-end closing by verifying and validating accruals (PO, Non-PO, SE to date, GL accounts). Maintain quarterly inventory of all paid invoices and disputed payments for cost recovery audits. Monitor prepayments, vendor advances, and recoupments as needed. Assist in PR processing, cash call forecasting, and PO cleanup.

Project & Administrative Coordination:

Provide ad hoc support for organizing workshops, meet-and-greets, and engagement activities. Manage records, route contracts/amendments for signatures, and handle DOE filing and archiving. Monitor hotel and flight utilization vs. planned, prepare monthly dashboards and reports. Collect and share regular feedback on services (e.g., Marsman & hotel).

Contract & Compliance Monitoring:

Track bank guarantees, performance bonds, and visa statuses for LNNs and vendors. Provide administrative support for HR-related payments and documentation (e.g., housing leases, visa applications).

Reporting & Communication:

Prepare weekly and monthly reports for contract holders. Act as a key point of contact for hotel and travel contract performance. Qualifications & Skills: Strong background in data processing and financial auditing. Experience with automating audit processes is highly desirable. Excellent organizational and administrative skills. Ability to work independently and manage multiple priorities. Proficient in Microsoft Excel and other data management tools. Strong communication skills and attention to detail.