Furniture Fixtures and Equipment Coordinator (Administrative Officer 2) Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4988607) Apply  Furniture Fixtures and Equipment Coordinator (Administrative Officer 2) Salary $59,345.00 - $90,211.00 Annually Location Dauphin County, PA Job Type Non-Civil Service Permanent Full-time Job Number N-2025-28049 Department Department of General Services Division GS Cptal Pj Prcmnt Div Opening Date 08/13/2025 Closing Date 8/17/2025 11:59 PM Eastern Job Code 08640 Position Number 50699915 Union Non-Union Bargaining Unit A3 Pay Group ST07 Bureau / Division Code 00156820 Bureau / Division General Services Capital Projects Procurement Division Worksite Address 1800 Herr Street City Harrisburg, Pennsylvania Zip Code 17125 Contact Name Dawn Decker Contact Phone 717.787.6984 Contact Email ddecker@pa.gov + Description + Benefits + Questions THE POSITION NOTE: THIS IS A REPOSTING OF (N-2025-28049) WHICH WAS PREVIOUSLY OPEN FROM JULY 07, 2025 TO JULY 11, 2025. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY. Are you searching for a profession where you can facilitate strategic and complex project management while working in a fun, creative, and open-minded environment focused on continuous improvement and maximizing value? Does the opportunity to collaborate with state agencies to align their facility needs with their mission, vision, and values sound like an exciting career move? If so, the Pennsylvania Department of General Services (DGS), Capital Projects Procurement Division is seeking an energetic and detail-oriented Furniture Fixtures and Equipment (FF&E) Coordinator to join our team and ensure projects are competed on time and within budget. We look forward to meeting you! DESCRIPTION OF WORK As an FF&E Coordinator, you will assist agencies in making legislative and purchasing requests in a timely manner so that FF&E is available when needed and does not arrive too early, incurring storage fees, or too late which may delay occupancy. This professional also provides data on the projected spending needs for fitting out capital construction projects to the budget office in order to secure appropriate levels of bond funding. You will be responsible for tracking FF&E needs from project inception through occupancy and implementing and maintaining a five-year capital project cash-flow projection for all capital construction projects requiring FF&E. Duties also entail working across agencies and offices to assure that legislative authority for FF&E funding is available and requested when needed to fit out the Capital Construction Projects. Excellent networking skills are employed to provide superior customer service to our agencies by assisting in navigation between several bureaus in DGS which may include Finance and Risk Management (FARM), Procurement, Bureau of Real Estate, Capital Programs Design Management, and Capital Programs Construction. Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=50699915) . Work Schedule and Additional Information: + Full-time employment + Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Work schedule start and end times are flexible and are established with the employee during the hiring process. + Telework: You may have the opportunity to work from home (telework) part-time, up to 4 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + One year as an Administrative Officer 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or + Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree ;or + Any equivalent combination of experience and training. Additional Requirements: + You must possess four or more years of project management experience. + You must possess four or more years of experience with the traditional design and construction project process. + You must possess four or more years of experience with space planning and furniture selection and procurement. + You must possess experience reading the Critical Path on a construction schedule. + You must be able to perform essential job functions. Preferred Qualifications (not required): + Experience with Commonwealth of Pennsylvania procurement. + Experience with meeting facilitation. + Experience with conflict resolution. + Experience with Trimble Unity Construct (formerly e-Builder) construction management software. + Experience with the following Microsoft Office Suite modules: + Outlook + Word + Excel + Access + Power Point + Project + TEAMS + Power AI How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) ! See the total value of your benefits package by exploring ourbenefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box. *Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 1 for one full year or more? + Yes + No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting, or procurement? + 3 years or more + 2 but less than 3 years + 1 but less than 2 years + Less than 1 year + None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + Master's degree or higher + Bachelor's degree + Some coursework + None 06 Additional Requirement- Do you have 4 or more years of project management experience? + Yes + No 07 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 08 Additional Requirement:Do you have 4 or more years of experience with the traditional design and construction project process? + Yes + No 09 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 10 Additional Requirement:Do you have 4 or more years of experience with space planning and furniture selection and procurement? + Yes + No 11 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 12 Additional Requirement:Do you have experience reading the Critical Path on a construction schedule? + Yes + No 13 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 14 Preferred Criteria:Do you have procurement experience with the Commonwealth of Pennsylvania? + Yes + No 15 Preferred Criteria- Describe your experience and comfort with meeting facilitation. + High (Has extensive experience conducting meetings with a wide variety of group sizes and enjoys the activity) + Medium (has some experience conducting meetings and enjoys the activity) + Low (Conducts meetings; but does not enjoy the activity) + None (Has not conducted meetings) 16 Preferred Criteria:Describe your comfort conducting and ability to perform conflict resolution. + High (Very knowledgeable regarding techniques used to resolve conflicts and have employed such techniques frequently) + Medium (Knowledgeable regarding techniques used to resolve conflict; but have little experience applying techniques) + Low (Knows techniques exists; but not sure how it is applied or interpreted) + None (Does not enjoy conflict resolution) 17 Preferred Criteria:Do you have experience with Trimble Unity Construct (formerly e-Builder) construction management software? + Yes + No 18 Preferred Criteria:Indicate the modules of Microsoft Office Suite with which you have experience. (Check all that apply) + Outlook + Word + Excel + Access + Power Point + Project + TEAMS + Power AI + None Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov