FUNCTIONAL TEAM ADMINISTRATOR
Location: Boden, SE
Contract duration: initial 12-month contract - renewable
Start Date: ASAP
Project: Boden - 6 billion EUR green steel project site

We’re looking for a highly driven, independent, and structured professional to be the right hand to the Head of Construction on a fast-paced industrial project. This is not an assistant role — this is the person who keeps everything running behind the scenes.

This person will be the backbone of coordination — managing trackers, reports, RAMS reviews, decisions, and follow-ups so the rest of the team can focus on execution. High visibility, high trust, and high expectations from Day 1.

Role description:
The Functional Team Administrator provides critical operational and coordination support to the Head of Construction and the cross-discipline SME team (CSA, Piping, HVAC, Electrical, Work Phase Coordinator, and others). This is not a clerical role but a field-aware, proactive position ensuring documentation, tracking systems, reporting tools, and SME coordination processes are consistent, current, and effective.

This person is the central control point for logs, reports, trackers, templates, and process implementation — enabling technical experts to focus on delivery while keeping leadership informed. They act as the operational bridge between the Functional SME team and the Construction Management team, ensuring alignment across systems, risks, planning, and tracking.

Key Responsibilities: Maintain and update SME trackers (RAMS reviews, decision logs, risk registers, readiness reports). Coordinate monthly SME reporting inputs and compile final reports. Track status of deliverables from each discipline (e.g., SOPs, walkdowns, recommendation logs). Support development and standardization of functional templates and procedures. Manage document control and ensure access to current versions. Prepare weekly briefs, KPI summaries, and field visit materials. Track follow-up actions and drive accountability across teams. Support onboarding and ways-of-working rollout. Coordinate team meetings, agenda setting, minutes, and action tracking. Ensure smooth coordination between SMEs, site teams, and functional leadership.
Key Attributes: Organized, proactive, calm under pressure. Understands technical team dynamics. Builds structure independently. Clear communicator who can chase, flag, and escalate appropriately. Shields technical leaders from admin burdens. Handles complexity and competing priorities well.
?The next step

We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.