The Office Coordinator is a dual-role position responsible for managing front desk operations and coordinating facility-related needs. This role ensures a professional and welcoming environment for all visitors and staff, while also serving as the liaison for building maintenance, repair scheduling, and vendor communication. The ideal candidate is highly organized, proactive, and possesses excellent communication and customer service skills. **Essential Duties and Responsibilities** **Front Desk and Reception** + Serve as the first point of contact for all visitors, guests, and incoming communications. + Answer, screen, and route phone calls and emails to the appropriate staff. + Greet visitors and ensure a professional, courteous, and helpful experience. + Manage mail and package handling (incoming and outgoing). + Maintain a clean, organized front office, breakroom, and supply areas. + Maintain office supply inventory and place orders as needed. + Support administrative tasks and general clerical assistance. **Facilities Coordination and Administrative Operations Support** + Coordinate building maintenance and repair needs with designated internal teams and external vendors (e.g., HVAC, janitorial, electrical, plumbing, pest control). + Log and track maintenance requests, ensuring timely resolution. + Schedule contractor visits and oversee onsite repairs or inspections. + Create purchase orders and submit invoices for facility and office services. + Conduct regular facility walk-throughs to identify and escalate repair needs. + Maintain vendor contact lists and facility service logs. + Monitor and manage facility-related supplies (light bulbs, batteries, filters, etc.). + Maintain and issue building access cards or keys; track badge assignments and returns. + Support building safety and compliance efforts (e.g., fire extinguishers, evacuation plans, inspection readiness). + Provide general support to the operations team as needed. + Other duties as assigned. **Qualifications** **Required:** + High school diploma or equivalent. + 2+ years of experience in an administrative, receptionist, or facilities support role. + Strong interpersonal and communication skills. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook). + Ability to multitask and work independently in a fast-paced environment. + Strong organizational and problem-solving skills. **Preferred:** + Experience working with facilities ticketing systems or vendor management platforms. Preferred platforms: Workday and Cora. + Prior experience in a facilities or office coordination role. + Familiarity with safety, security and basic building operations protocols **Work Environment & Physical Requirements** + This position requires regular on-site presence during business hours. + May require occasional lifting (up to 25 lbs.) for supply stocking. + Must be able to walk, stand, bend, and climb stairs as needed for facility walk-throughs. + This position may require evening and weekend work depending on business needs. \#LI-EJ1 AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.