Fleet Administrator & Coordinator
Aston Carter
Key Responsibilities
+ Create, update, and manage daily and long‑term vehicle/driver shift schedules to meet testing objectives.
+ Conduct daily pre‑shift check‑ins with drivers to assess readiness, identify safety concerns, and support schedule or route adjustments as needed.
+ Monitor daily weather and road conditions; proactively adjust routes and schedules to mitigate risk.
+ Track, analyze, and report near‑miss incidents; identify trends and recommend route or process improvements to enhance safety.
+ Lead weekly driver safety meetings and trip kick‑off meetings, including agenda creation and presentation development.
+ Review in‑car camera footage to coach drivers on best‑in‑class safety practices; manage camera subscriptions, invoicing, and payments.
+ Train new drivers on overall processes, safe driving behaviors, component cycles, and use of internal systems (Lscreen database / TEAMS) for shift data entry.
+ Deliver ongoing safety training and continuously update training materials based on near‑miss data and field observations.
+ Serve as a driving instructor for primary licensing of new drivers.
+ Coordinate and book travel arrangements for drivers traveling to testing locations.
+ Conduct route‑specific risk assessments and maintain route data using Ride With GPS.
+ Manage and track testing hardware, including tablets, smartphones, cameras, and memory cards.
+ Perform additional administrative and operational support tasks as required.
Required Skills
+ Customer service and driver support
+ Transportation, fleet, or dispatch coordination
+ Strong communication and phone etiquette
+ Data entry and scheduling accuracy
+ Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
+ Dispatching and administrative support experience
Additional Qualifications
+ Associate’s degree preferred
+ Valid driver’s license with a proven record of safe driving
+ Ability to model and instruct safe driving behavior
+ Successful completion of Toyota Middle Class License training
+ Prior leadership experience or experience coordinating workloads for others
+ Strong organizational skills with exceptional attention to detail
+ Clear verbal and written communication skills
+ Excellent presentation skills, including preparation of training and safety materials
Job Type & Location
This is a Contract position based out of Saline, MI.
Pay and Benefits
The pay range for this position is $24.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Saline,MI.
Application Deadline
This position is anticipated to close on Mar 27, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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