UVA Business Services seeks applications for a Fiscal & Procurement Specialist/Sr Fiscal & Procurement Specialist to join our team.  The position will be filled at either the Fiscal or Sr Fiscal level, commensurate with the selected candidate’s qualifications and experience.

This role plays a pivotal role in supporting the operational functions across the Business Services units including Dining, Parking, Print, Mail, Bookstore, Housing and the Cavalier Card Office.

The successful candidate will manage the financial activities and processes including purchasing activities, while ensuring compliance with the University’s established policies to ensure the safeguarding of financial resources.  This position supports the day-to-day processing of vendor payments, managing vendor relationships and needed reporting and adjustments associated with Business Services finances.

The ideal candidate will have relevant financial and procurement experience, effective communication skills and the ability to work both collaboratively and independently. 

Core Responsibilities

Perform procurement functions supporting the execution of contracting goods and servicesProcess requisitions and coordinate with various stakeholdersReview and approve requisitions initiated by other Business Services usersEnsure compliance with University procurement policiesProcess Workday transactions (including purchasing, accounting adjustments, change orders, etc.)Collaborate proactively with stakeholdersReview expense reports for Business Services CardholdersProcess invoices for paymentProcess accounting adjustments, account certifications and various other finance related tasksOther duties as may be assigned

Customer Service

Serve as the primary contact for suppliersSupport and mentor the less experienced with purchasing tasksMonitor activity through use of both Workday and UBI reporting for the overall management of financials and continuous improvement efforts

Sr. Fiscal Specialist

Minimum Qualifications

Education: High School Diploma or equivalentExperience: Three years of relevant professional experienceSalary range is $26/hr to $32/hr, commensurate with background and experience.

Fiscal Specialist

Minimum Qualifications

Education: High School Diploma or equivalentExperience: One year of relevant experienceSalary range is $22/hr to $25/hr, commensurate with background and experience.

Preferred Qualifications:

Bachelor’s degree in business or a related field.Proficiency with Workday Finance, Microsoft Office, Outlook, as well as cloud-based document management (Microsoft Office OneDrive, Box, Smartsheet).Attention to details and accuracy in document preparation and data entry.  Demonstrated success in providing high-quality support and building positive relationships.Strong problem-solving skills with a proactive approach to tasks and challenges  Excellent written and verbal communication skills

About the position:

This is a hybrid position located in Charlottesville, Va, with the expectation of in-person presence 2-3 days a week.

This is a non-exempt level, benefited position. Learn more about UVA benefits.

The selected candidate will pass a background check. This position will not sponsor applications for immigration. This is a full-time position with UVa benefits. Employees benefits package highlights include:

22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time offParental and Community Service LeaveHealth plan with options to meet healthcare and financial needsRetirement benefitsTuition and professional development benefits after the first six months of employmentEmployee wellness program featuring activities to earn up to $500/year.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Applicants must complete an application online with the following documents: 

Cover letter conveying your reason for applyingCurrent Resume/CV

Please apply through the University job board, Careers at UVA, and search for R0077188. 

Requested application materials include a letter of interest or cover letter and resume.

This position is open until filled, and the priority deadline for applications is October  22, 2025. 

 Upload all materials into the resume submission field (multiple documents can be submitted into this one field). Alternatively, submit one document through the merge of all documents into one PDF for submission of the required materials. Applications that do not contain all required documents will not receive full consideration.

Professional references will be requested prior to hire. For information regarding the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

Join our team and play a pivotal role in fostering a collaborative environment that empowers Business Services to provide quality services for a positive experience for our students, faculty and staff. 

MINIMUM REQUIREMENTS:

Education: High School Diploma or equivalent required.

Experience: 1+ year of relevant experience required.

Licensure: None.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.