Welcome page RETURNING CANDIDATE? LOG BACK IN Financial Office Service Representative Job Locations US-NY-NEW YORK Posted Date 27 minutes ago(9/26/2025 3:38 PM) Requisition ID 2025-20307 # of Openings 1 Position Type (Portal Searching) Regular Full-Time Fixed Salary USD $20.00/Hr. Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. In addition, this position will support the finance team with various tasks including process documentation, meeting minutes, automation, and process improvements. This position will provide training for self-development in excel, PowerPoint, RPA, etc.

Responsibilities Mailroom DutiesProficiency in computer skills and adaptability to advanced applicationsReceive, sort, and deliver all incoming mail & packages within established time framesLog incoming and outgoing items received as required and review for accuracy/completenessProcess all outgoing USPS mail and UPS shipping requestMaintain pantry area, coffee supplies and conduct periodic conference room checksMonitor and replenish all inventory of supplies, stock paper and toner and keep the common areas and copy areas neat and organizedProvide print service and produce bound copies of work when requested; May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleaningsPrepare and submit daily/monthly production volume reports to measure productivityTrain end users on new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the siteEscort and monitor service technicians that respond to service callsFinance DutiesAssist the GL/AP team as requested with adhoc requests.Assist the NY directors with adhoc requestsProject management of finance projects to assist with excel documentation of project, sending follow ups, tracking of progress, open items, etc.Process documentation and meeting minutes.Development Training (smart sheet, excel, RPA, etc.)Process improvement and automation using various toolsAP checks mailing and reconciliation processes.PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONSRequires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking.May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs.May occasionally lift up to 50 lbs.May occasionally need to climb stairs.Ability to work overtime Qualifications High school Diploma or equivalent2+ years’ experience working in a mailroom or professional office environmentThorough knowledge of all metering, weighting, logging and other shipping proceduresProficiency in computer skills and adaptability to advanced applicationsAbility to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems,Excellent customer service, professional attitude and appearance are a mustStrong communication skills, oral and writtenProven ability to remain calm under pressure, good work ethic, sound judgement with good problem solving abilities

What We Offer

An opportunity to join an established team and be part of a successful and proven global organization!A competitive compensation program!Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!Employee discounts on Canon products & vendor discount programs for employees! World-Class Training & Career Development Programs!  Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Connect With Us! Not ready to apply? We look forward to connecting with you in the future! By joining our Talent Network, you can receive job alerts for new positions that match your skills and experience sent straight to your inbox. Application FAQs

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