Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

When you are part of Thermo Fisher Scientific, you’ll do challenging work, and be part of a team that values performance, quality and innovation. As part of a successful, growing, global organization, you will be encouraged to perform at your best. With revenues of $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Position Summary: 

The Finance Representative – E-billing will play a key role within the Order-to-Cash (OtC) department, in ensuring seamless invoicing operations, involving monitoring status of e-invoices, and timely rework and resolution of discrepancies. 

As part of this role, effective collaboration with external and internal customers, including the Credit and Collections team, Customer Care, and other Thermo Fisher departments, is required, in order to resolve any issues and help drive efficient cash flow management.

Responsibilities:

Accurately review status of invoices on E-Invoicing portalMonitor submissions for failures and rejections, and take immediate corrective actionsMaintain a tracker for all invoices failed and rejected and respective statusesMaintain and update list of customers currently enrolled in E-InvoicingFacilitate newly onboarding customers to E-Invoicing portal (including filling out customer registration forms, getting necessary approvals, coordinating with CashApps for bank details etc)Investigate and resolve issues related to failed/rejected, disputed, or incomplete invoicesCommunicate assertively with internal teams, and clients, to gather necessary details and documents for invoice correctionsResubmit revised invoices (or upload additional documentation, ie credit memos) within agreed timelines to minimize payment delaysEngage with internal and external stakeholders to address issues proactively, and eliminate recurring errorsReview invoices for accuracy, ensuring compliance with company policies, client guidelines and SOX requirementsIdentify gaps and suggest improvements to reduce errors and streamline operationsProvide update to management on rework progress and potential significant risk to cash flowAdditional tasks may include:Update DTP manuals when requiredOther additional duties or tasks may be assigned periodically by the Line Manager

Skills & Qualifications Required:

Skills:

This position interacts with various levels of internal and external customers, and therefore effective and confident communication skills are required to effectively address issues and provide updates.Exceptional attention to detail and accuracy.Familiarity with invoice portals and dispute resolutionAssertive communication skills, with the ability to collaborate effectively with a wide range of people to achieve common goals.Comfortable in a fast-paced environment.Ability to work independently in order to resolve complex issues and perform first level escalationsStrong organisational and time management skills to ensure prioritisation and timely completion of tasks and efficiency in handling multiple responsibilities simultaneously.Initiative and organisation skills are valuable to ensure the timely completion of a large volume of workProblem-solving and analytical ability.

Qualifications and experience

Fluent in English.University or College degree.Proficiency in Microsoft Office software is required (Outlook, Excel, etc.).Previous work experience in a Shared Service Center in a similar role is requiredExperience with invoice portals

At Thermo Fisher Scientific, each one of our 100,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission - enabling our customers to make the world healthier, cleaner and safer. 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.