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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Finance Administrator

Location: Central London (25 North Colonnade & St James Square)
Employment Type: Full-time, Permanent (40 hours per week)
Working Hours: 8:00am – 5:00pm, Monday to Friday
Working Arrangement: On-site only – No hybrid or remote working available

What this job involves

Reporting to the UK Finance Lead, Contract Support, you will be responsible for supporting the business in maintaining the client's facilities in all aspects of finance management.

This is a site-based Finance Administrator position supporting two Central London locations: 25 North Colonnade and St James Square. You will manage end-to-end facilities finance activities, including procurement administration, invoice processing, budget support, and financial reporting, ensuring compliance with client requirements and achievement of finance KPIs.

Please note: This role requires mandatory daily attendance at both sites on a rotating weekly schedule. You will be required to work on-site at each location every week, with no provision for remote or hybrid working. Candidates must be able to commit to this working arrangement as a permanent feature of the role.

What your day to day will look like:

Procurement & Purchase Order Management

Manage the complete purchase order lifecycle from requisition through to closure, ensuring compliance with procurement policies and client requirementsCoordinate stakeholder approvals and maintain comprehensive audit documentationEngage with service partners to ensure correct purchase orders are used and invoices are submitted in the correct format and timeframeLiaise with Facilities Management teams to ensure timely raising and distribution of purchase ordersSupport new supplier onboarding and conduct regular meetings with service partners to resolve queries and clear aged debt.

Invoice & Payment Processing

Manage the procure-to-pay cycle, including goods receipting, invoice matching, and payment processingReview monthly supplier statements and resolve discrepancies promptlyEnsure invoices are processed within agreed timelines to meet client finance KPIs.

Financial Planning & Reporting

Support Site Leads in preparing quarterly budgets and forecasts based on business priorities and operational needsConduct variance analysis to identify performance drivers and provide actionable insights to budget ownersProduce financial reports including monthly management accounts, weekly performance updates, and site-specific spending analyses.

Stakeholder Management

Deliver excellent customer service to internal and external stakeholdersWork closely with Site Leads to ensure effective communication between JLL and service partnersMaintain regular communication with UK Business & Public Sector portfolio colleagues.

Essential Skills & Experience

Technical Skills

Strong knowledge of procurement processes and procure-to-pay cyclesExperience in financial reporting, budgeting, and variance analysisProficient in Microsoft Office applications and financial systems.

Personal Attributes

Strong communication and interpersonal skills with ability to engage stakeholders at all levelsAnalytical mindset with strong problem-solving capabilitiesSelf-starter who can operate independently with limited guidanceProven team player with customer focus and commitment to qualityExcellent planning and organizational skills with attention to detailFlexibility to work across two sites on a rotating schedule

Additional Information

The responsibilities outlined above are not exhaustive. Additional duties may be required to support the account and respond to evolving business needs.

Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.