Job description / Role Job Type
Full Time Job Location
Dubai, UAE Nationality
UAE Salary
Not Specified Gender
Not Specified Arabic Fluency
Not Specified Job Function
Finance, Business Analysis & Consulting Company Industry
Retail About us

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the beauty, home, fashion and hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

About the role

The finance admin assistant will report to the office services executive and will be responsible to manage and provide support in formalizing vendor (business and individual) registration while ensuring strict compliance as per the agreed procurement policies and procedures. The finance assistant will provide support to the finance team and will also be in charge of raising purchase orders and processing payments. This role will be required to liaise with the different functions to ensure financial payments across the business are done in a timely manner and are recorded in the most logical way for the financial analysts to do the reporting accordingly.

What you'll be doing Receive internal purchase requisition from business units Coordinate with internal stakeholders to prepare a purchase order Issue purchase order for approval through the right workflow route Issue purchase orders to vendors and requestors and advise on expected delivery date Ensure effective, timely and efficient set-up of new vendor (business and freelancers) registration Review vendor documents and ensure the provided data is accurately entered on the system Follow up with finance in case of late payments Support the team with administrative responsibilities like signatures on documents, cash and payment forms Assist in analyzing the inter company, head office expenses and other overheads and ensure proper controls as compared to budgeted figures and seek proper explanation to validate them Help in allocation of the common expenses to various cost centers as per predefined criteria and ensure control over common accounts Provide support and response to all vendor queries, and escalate them to necessary departments for resolution Identify, prioritize and compile the procurement needs of the internal stakeholders, review specifications with a view to ensuring optimal procurement in terms of cost, quality and time Obtain necessary approvals and raise purchase order on the most cost effective and viable supplier and ensure the delivery of goods as per terms and conditions indicated on the purchase orders Maintain the data, records and updates regarding the different facilities and the refurbishment, modification and enhancement projects Support finance manager to source and screen suitable service and consumable; negotiate and administer contracts to assure compliance Support managers with corporate credit card settlements Manage periodic digital team's tools payments Assist the administration team with business travel requirements Support in liaising with the operational units to identify forex requirements and report same to treasury department Support in liaising with banks for bank guarantees, letter of credit (import and export) as requested by operations About you Education/Certification and continued education A bachelor's degree in commerce, accounting or finance Years of experience 2 - 5 years' experience in finance administration within a procurement function Experience in an online retail company will be an added advantage Knowledge and experience in international accounting practice in a computerized environment Knowledge and skills Good understanding of procure to pay process Should be familiar with international financial reporting standards Experience working in ERP systems (Oracle, JDE, SAP) Understand procurement policies and processes and compliancy Process oriented and meticulous Understanding of business jargon and documentation Customer focused Should have excellent analytical, numerical and research skills About the Company

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

Al Tayer Group operates leading, quality-focused businesses in automobile sales and service, luxury and lifestyle retail, perfumes and cosmetics distribution, engineering as well as interiors contracting. The Groups portfolio includes several of the worlds leading brands such as Armani, Bvlgari, Banana Republic, Ford, Ferrari, Gucci, Gap, Harvey Nichols and Maserati. The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.

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