The Facilities Specialist oversees the operational readiness, maintenance, and vendor management of multiple facilities across the Northeast region. This role supports both corporate and operational sites and ensures that all buildings, systems, and grounds operate safely, efficiently, and in compliance with applicable codes and standards. The Facilities Specialist works independently, manages multiple priorities, and partners closely with internal teams and external vendors to maintain well-functioning environments that support ongoing operations. Responsibilities + Oversee day-to-day facility operations across multiple locations in the Northeast region, including both corporate and operational sites. + Ensure all buildings, grounds, and facilities meet operational standards and comply with local, state, and federal codes. + Manage the upkeep and performance of facility systems such as HVAC, electrical, plumbing, lighting, fire suppression, security, cleaning, and general infrastructure. + Conduct routine walkthroughs and inspections to proactively identify maintenance, safety, or compliance issues. + Coordinate facility improvements, repairs, and capital projects from planning through completion. + Source, evaluate, and negotiate contracts with external vendors and service providers. + Manage vendor relationships and hold vendors accountable to agreed-upon scope, timelines, quality standards, and budget expectations. + Ensure all service agreements align with safety, quality, and regulatory requirements. + Monitor vendor performance, address service issues, and implement corrective actions when needed. + Partner with internal teams to ensure facilities support operational reliability and efficiency. + Respond promptly to urgent maintenance needs and coordinate timely resolutions. + Manage facility-related inventories, supplies, and equipment to support uninterrupted operations. + Oversee compliance with applicable regulatory, environmental, and safety standards. + Independently plan, execute, and track multiple projects across geographically dispersed sites. + Prioritize tasks effectively and meet deadlines with minimal supervision. + Maintain accurate records for contracts, service logs, inspections, budgets, and facility activities. + Provide administrative and office support related to facilities operations, including coordination between two locations. + Assist with office and facility-related tasks such as scheduling services, coordinating with landlords, and organizing documentation. + Communicate clearly with internal stakeholders, vendors, and landlords to troubleshoot issues and coordinate solutions. + Demonstrate a strong sense of ownership, accountability, and follow-through in all facility-related activities. Essential Skills + 1–2 years of experience in office coordination, facilities coordination, or a similar administrative or building operations role. + Prior experience in facilities coordination, building operations, or a related role (preferred). + Strong vendor negotiation and contract management experience. + Demonstrated ability to work independently and manage competing priorities across multiple locations. + Strong organizational skills with the ability to manage multiple tasks across two sites. + Clear and professional communication skills, both written and verbal. + Excellent troubleshooting skills and the ability to coordinate effectively with vendors or landlords. + Proficiency with Microsoft Office and general administrative tools. + Experience providing administrative support, office management, or facility management assistance. + Ability to travel regularly between Northeast locations. + Experience supporting regulated or operationally critical environments (a plus). Additional Skills & Qualifications + Strong sense of ownership and accountability for facility operations and outcomes. + High attention to detail with consistent follow-through on tasks and projects. + Proactive mindset with the ability to anticipate needs and address issues early. + Professional presence when working with vendors, landlords, and internal partners. + Commitment to safety, compliance, and operational excellence. + Comfort working independently and taking initiative in a relatively entry-level role. + Strong organizational and time-management skills to handle multiple priorities across two locations. + Interest in working in a niche industry with the potential for long-term or permanent opportunities. Work Environment The role supports two primary sites: one corporate location and one operations-focused facility, both within the Northeast region. The Facilities Specialist spends time on-site at each location, traveling regularly between them to oversee day-to-day operations, maintenance activities, and vendor work. The environment includes office settings and operational areas with building systems such as HVAC, electrical, plumbing, lighting, fire suppression, security, and cleaning services. The position offers exposure to a specialized, niche industry and provides a relatively entry-level pathway with the potential to transition into a long-term or permanent role. The work involves collaborating with internal teams, external vendors, and landlords in a professional setting focused on safety, compliance, and reliable facility operations. Job Type & Location This is a Contract position based out of Oxford, CT. Pay and Benefits The pay range for this position is $30.00 - $35.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oxford,CT. Application Deadline This position is anticipated to close on May 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.