At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com **Job Function:** Environmental Health, Safety (EH&S) and Facilities Services (FS) **Job Sub** **Function:** Environmental Health & Safety **Job Category:** Professional **All Job Posting Locations:** Alajuela, Costa Rica **Job Description:** **Johnson & Johnson is hiring for a** **Facilities Specialist** **to join our team located in** **Shockwave Medical Costa Rica.** **Position Overview** The Facilities Specialist will oversee all activities related to the maintenance of our facilities in El Coyol, Costa Rica. This position will act as the Global Computerized Maintenance Management System (CMMS)/Work order system administrator, BMS administrator and will support other Facilities related activities. **Essential Job Functions** + Responsible for the work order system: ensure proper categories and classification, distribution of work orders (internal and external), modifications to work order re-assignment or re-direct as required, summary reporting and closeouts for reactive and preventative work orders. + Identifies opportunities to improve use of the system, including process flow improvements, module integration, meeting custom reporting needs, etc. + Audits system, preventative maintenance programs, and labor utilization on an on-going basis. + Runs and distributes Facility & EH&S trend reports (work order tickets, scheduling volumes, etc.). + Monitors open requests, backlogs, critical tickets and distributes updates to managers as needed. + Assists the facilities management team by coordinating with vendors on special projects as needed and coordinates all operations initiatives (e.g. signage projects, special inspections, data collection). + Maintains compliance documentation for ISO, CDP, ESG etc., including records/logs of regulatory actions. + Maintains and organizes records of service manuals, facility plans and maps, space allocation, as-builts and other records at the assigned location. + Onboards new vendors as needed. + Assists management and staff with creating purchase orders as necessary. + Proactively identifies cost saving opportunities. + Supports requests associated with Facility & EHS audits. + Assists in the resolution of issues associated with all building services including janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes, as well as interior and exterior furnishings, fixtures and equipment. + Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and a service orientated perspective. + Review and understand all applicable Service Level Agreements. + Ensures appropriate follow up with internal customers. + Provides information to vendors, facilities’ staff and service providers to ensure excellent coordination/execution of work within the facility with minimal disruption. + Ensures accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, etc.). + Provides oversite of the security systems (Access Control, CCTV, among others). + Assists with QA documentation. + Assists with the planning and scheduling of routine preventive maintenance, repair and shutdown maintenance activities. **Requirements** + Bachelor’s degree or equivalent experience + 1 to 3 years of work experience in facilities + Knowledge of ISO 50001 is desirable + Intermediate level of English + Work experience as a CMMS/Work Order administrator + Strong Knowledge of facilities management operations + Familiarity with office equipment & security systems + Strong Knowledge of Excel, Outlook, Word & PowerPoint + Strong written and verbal communication skills + Ability to work in a fast-paced environment while managing multiple priorities + Operate as a team and/or independently while demonstrating flexibility to changing requirements **Required Skills:** **Preferred Skills:** Analytical Reasoning, Business Behavior, Complaints Investigation, Corporate Experience, Data Reporting, Detail-Oriented, EHS Compliance, Emergency Planning, Environmental Health And Safety, Execution Focus, Facility Management, Learning Content Design, Proactive Behavior, Process Improvements, Risk Assessments, Safety-Oriented