**Job Description** What s it like working for an innovative company that takes on some of the world s most important challenges? Rewarding. We are currently looking for a Facilities Rep to join our BAE Systems Maritime Solutions SD Facilities Department. As an Facilities Rep, you will be involved in coordinating activities between departments and outside parties. You ll contact company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical nature. Complex assignments with a high degree of initiative are required in resolving problems and developing recommendations. You ll assist in maintaining databases / reports and be encouraged to develop methods and procedures on new assignments. Key Responsibilities: + Provide expert-level administrative support to multiple leaders, including calendar management, meeting scheduling, meeting support and expense reporting + Develop and implement effective administrative processes and procedures to enhance business operations and productivity + Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization + Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination + Coordinate and execute high-profile events, meetings, and conferences, both on and off-site + Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience. + Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications + Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness + Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed + You ll support a team with real impact on business growth, employee experience, and operational excellence. + You ll work with leaders who value initiative, judgement, and partnership. + You ll be trusted to manage priorities, anticipate needs, and help drive outcomes. + You ll join a team that values positive energy, professionalism, and continuous improvement. + Manage leaders calendars for effective and efficient time management. + Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently. + Manage visitor logistics and incoming calls, emails, and meeting requests. + Prepare organizational memos given draft inputs from leadership and executes distribution. + Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature. + Organizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events. + Ability to set up systems to promote collaboration among the leadership team SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team. + Performs other duties and responsibilities, as required. **Required Education, Experience, & Skills** A bachelor s degree or associate degree and 1 year of experience in an administrative role or a high school diploma plus 3 years of experience. + Must be highly skilled in office automation tools, such as the Microsoft Office suite of products + Must be able to be proactive, anticipate needs, and work with minimal supervision. + This role requires a high degree of tact, diplomacy, discretion, and judgement. + Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management. + The ability to multitask and plan and organize in a fast-paced environment is critical. + The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies. **Pay Information** Full-Time Salary Range: $55304 - $88487 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. **Facilities Rep IV** **121597BR** EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression