JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Manager FM

Location: Budapest

Role Purpose

JLL Integrated Facilities Management (IFM) is currently searching for a customer focused Facilities Manager who will be embedded on our high-profile client account.

 

The key focus for this role is to create a single, visual point of contact for client employees. To act as the primary interface between the operations and our supply partners. Providing services to the highest standards, representing JLL values in appearance, presentation, and manners.

You will need to demonstrate a culture that promotes JLL’s core values of Teamwork, Excellence and Ethics.

Core Responsibilities

 

The Facilities Manager, who reports into the EMEA Regional Facilities Manager for Budapest and should be capable of managing the operational activities of the client workspace including vendor performance management, compliance, liaising and supporting the local business needs, coordinating small works and coordinating with the Landlord / Managing Agents where necessary.

·            People Coordination

Ø   Give day-to-day direction to the on-site Facilities Coordinator (Q4) and Site Ambassadors / Front of House Operatives within cluster of managed sites.

Ø   Ensure the team is fully informed about operational updates, processes, and account wide objectives.

Ø   Ensuring all training is and surveys are completed in a timely manner, including vendors.

Client/Stakeholder Management

Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels.

Monitor procedures to ensure client’s expectations are conveyed and worked upon.

Recognise risks and issues to operations, escalating early for wider awareness and support.

Procurement & Vendor Management

Ø   Direct and manage of all JLL contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).

Guide and encourage vendors to deliver services on time and within budget.

Ensure vendor performance is consistently achieved through periodic reporting and management meetings. Maintain an audit ready approach.

Develop a close working relationship with all of the vendors under his/her control to ensure that they fully understand the Client culture and are made to feel part of the team delivering a high-quality service.

Health & Safety Management

Ø   Conduct regular audits to ensure safety procedures on site are in place and working.

Ø   Ensure all employees are aware of Hygiene, Health and Safety policies.

Ø   To record and report all accidents, good catches, and near misses within the location adhering to company procedures.

Ø   To ensure all managed equipment is well maintained and is in good working order, escalate as necessary any concerns.

 

Site Operations Management

 

Ø   Assist with the relocation project between the new offices, including demobilising and mobilising new contracts, supported by JLL Sourcing and EMEA Regional FM.

Ø   Be aware of, and aid where necessary projects which are happening that may have an impact on operational delivery, contract risk. 

Ø   Inspect facilities and equipment to determine extent of service and equipment required. Recommend, justify, develop and coordinate with the Client team, projects that enhance the value of the office buildings.

Manage work orders on the CMMS (Corrigo) by looking ahead to upcoming deadlines and due dates. Work with vendors to ensure correct WO paperwork received and returned to maintain auditable process.

Develop, gain, and implement the Best Practice/ Building Operation Plan for assigned portfolio.

Ø   Act as primary contact for assigned site’s contractors and vendors.

Ø   Maintain role as primary contact for service requests generated by the client’s staff.

Develop, gain, and implement the Best Practice/ Building Operation Plan for assigned portfolio.

 

undefined

Finance Management

Ø   Ensure prompt and accurate management of purchase orders in JLL’s financial platform – E1.

Ø   Submit Order Requests as necessary through Coupa, the clients financial platform.

Risk Management

Make sure all managed team members, including vendors, are rehearsed on and adhere to the clients Security training.

Be comfortable escalating early concerns or assistance needed from your management team.

Follow established escalation procedures and incident reporting procedures.

 

Additional Responsibilities:

To take responsibility for contributing towards your own development, with the guidance of your line manager, and attending training courses as identified.

Proactively involved in ensuring that services are reviewed and refinements made to enhance FM services across the assigned portfolio.

To act as a positive ambassador for the business.

To attend to any reasonable request made by the client, JLL, or client Management.

Ability to prioritise time and expectations to enable minor works and hoc small projects.

 

You will need to be able to demonstrate the following skills and experience:

Prior experience in facilities, property management, hospitality or related field (preferred).

Knowledge of local occupational health and safety requirements, facilities and vendor management.

Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively.

The ability to effectively deal with stressful situations.

Location:

On-site –Budapest, HUN

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.