POSITION SUMMARY
The Facilities Manager is responsible for overseeing all mill-wide facility infrastructure and mechanical integrity systems to ensure safe, reliable, and compliant operation across the mill. This role manages inspection routines, preventive maintenance workflows, contractor activities, mechanical integrity programs, and repair planning for all supporting systems. The Facilities Manager ensures these assets are maintained to OME standards, remain fully functional, and support mill operations with minimal downtime. Major facility and mechanical integrity repairs will be planned, scheduled, and executed during the annual mill shutdown each year to minimize production disruption and ensure compliance with long-term reliability requirements.
PRINCIPAL RESPONSIBILITIES
Infrastructure & Mechanical Integrity System Oversight
Owns the condition, performance, and compliance of all facility-wide infrastructure, including:Buildings and Structural SteelElevatorsHVAC systemsSafety relief valves testing programFire protection systems (hydrants, sprinklers, extinguishers, alarms)Pressure vessels, storage tanks, boilers, deaerators, and integrity systemsRoads, walkways, fencing, lighting, and groundsOverhead doors, roll-up doors Cranes and Hoist programMaintains complete asset program documentation with required inspection schedules and approved repair procedures that are documented and ensures systems operate at or above OME standards.Prepares major repair scopes for execution during the annual mill shutdown, ensuring resources, contractors, and materials are aligned.
Inspection, Monitoring & Compliance
Develops and maintains an annual mechanical integrity and facility inspection schedule including:Pressure vessel inspections (internal/external/UT/visual)API and structural tank inspectionsSafety relief valve testing cyclesBoiler water tube NDT (eddy current, UT, boroscope)Structural inspections of towers, platforms, and walkwaysEnsures documentation of findings in JDE and tracks repairs to closure.Ensures compliance with OSHA, NFPA, API, NBIC, boiler codes, EPA, insurance requirements, and corporate standards.Coordinates inspection-driven repair plans that feed into the annual shutdown scope.
Maintenance & Repair Coordination
Generates, plans, and prioritizes corrective and PM work orders.Coordinates mill crafts and contractors for facility and mechanical integrity repairs.Ensures certified weld procedures and QA/QC are used for pressure boundary repairs.Tracks reliability trends, OME standards, recurring failures, and asset condition.Manages contractor permitting, safety compliance, and job execution.Develops and manages major facility repair packages for the annual mill shutdown each year, ensuring all long-lead materials, inspection reports, and engineering requirements are completed prior to outage start.
Reliability & Preventive Maintenance
Develops PM tasks aligned with OME, API, and code requirements.Monitors critical utilities: fire pumps, compressors, HVAC, generators.Identifies early failure indicators using inspection data and performance trends.Implements corrective actions and long-term improvements.Ensures all major reliability repairs requiring downtime are scheduled for completion during the annual mill shutdown.
Budgeting & Cost Control
Tracks facility/mechanical integrity maintenance spend and forecasts.Develops annual budgets and supports long-range capital planning.Reviews contractor invoices for scope accuracy and cost alignment.Builds annual shutdown budget estimates for facility and mechanical integrity repair scopes.
Safety & Environmental Stewardship
Ensures systems support a safe working environment.Leads corrective actions from safety and mechanical integrity findings.Ensures environmental systems (stormwater, containment) remain compliant.Supports emergency response system reliability and safe egress routes.
LEADER STANDARD WORK
Daily Standard Work
Conduct facility walkdowns of buildings, vessels, tanks, fire systems, and utility areas.Review inspection findings, open work orders, and mechanical integrity alerts.Verify contractor activities and safety permits.Check for leaks, corrosion, and unsafe conditions.Communicate repair priorities with Maintenance Supervisors.
Weekly Standard Work
Complete scheduled integrity inspections (vessels, tanks, relief valves).Update JDE with inspection notes, photos, and corrective work.Review backlog aging and plan critical repairs.Align with Planning on upcoming facility work.
Monthly Standard Work
Review API/ASME/NDE mechanical integrity cycles.Participate in Safety, Reliability, and Maintenance meetings.Audit contractor performance and compliance documentation.Update budget tracking and variance reports.Verify facility PM completion rates.
Quarterly / Annual Standard Work
Lead pressure vessel/tank inspection planning.Coordinate annual relief valve testing program.Oversee boiler NDT.Develop and finalize major repair scopes for the annual mill shutdown.Validate shutdown contractor readiness (permits, materials, safety plans).Oversee FM Global auditing program including action item tracking, corrective action completion and validation.
QUALIFICATIONS
Education & Experience
Associate or Bachelor’s Degree preferred.5+ years industrial maintenance/facility or mechanical integrity experience.Familiar with API, NBIC, ASME, and boiler/mechanical integrity standards.JDE experience required.
Technical Skills
Strong understanding of utility systems, pressure vessels, tanks, boilers.Ability to interpret NDT reports and inspection results.Knowledge of NFPA, OSHA, boiler codes, and integrity requirements.Ability to read engineering drawings, P&IDs, and manuals.
Leadership & Competencies
Strong initiative, ownership, and follow-through.Effective communicator with cross-functional coordination.Highly organized and detail-oriented.Ability to manage contractors and multiple inspection cycles.
Key Performance Indicators (KPIs)
Completion rate of mechanical integrity inspections% of OME-compliant systemsWork order closure and backlog levelsContractor on-time performanceReduction in repeat failures and compliance gapsBudget adherenceAnnual shutdown readiness and repair execution performance
Keywords: Facilities Manager, Facilities Leader, Milll Facilities Manager, Mill Facilities Leader, facilities maintenance, boiler, boilers, pressure vessels, ASME NDT, HVAC, generator, generators, lighting, fire protection, fire systems, grounds
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.