JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

POSITION GOALS

To assist the Manager in the day-to-day operations of the site.

To ensure that the clients are provided with a high standard of service at all times.

To achieve excellence in preventive maintenance programs at site with highest standards and ensure energy conservation practices.

To provide comprehensive facility, critical environment management and technical services to the client, with a focus on continuous improvement.  

To achieve financial and other KPIs established by Site Facilities Manager. Delivery of services in accordance with the Client Management Agreement SLA

DUTIES & RESPONSIBILITIES

Facilities Management

The Facility Executive must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

Need understand of overall job scope details (in fixed PM and adhoc) as per contract and budget allocation of each job function.     

Responsible to raise all POR (In Corrigo system) and JDE for site facilities operation’s work orders for both preventive and reactive maintenance works.

Ensure all vendors should get the PO on time and pick it up as per SLA set in Corrigo system.

Ensure all vendors should invoice their WO on time with correct NTE value as per PO amount stated. 

Responsible for delivery of services in accordance with response and completion date set in Corrigo.

Time to time follow up on GRNV (Good Receive No Invoice) status to ensure Vendor should invoice JLL on time after they completed the job.

Responsible for preparation and compile the monthly financial packages against monthly variance report at every 1st week of month and submit to Manager for reviewing purpose.

Managing of fixed and adhoc spending based on budget given.

In charge person to collect all OT’s time sheet from other technicians and get approval from client before forward it to JLL Finance site. 

Familiarize and good understanding of Corrigo system to follow up all Work Orders raised for fixed and Adhoc jobs.

Ensure all fixed PM has completed at end of months to meet our SLA as stated in contract.

Responsible for raising JLL RFQ/Job ticket for all POR for all adhoc jobs.

Understand of charge type of fixed/adhoc and separate PO.

Ensure compliance with all governmental regulations

Managing all contract vendors to carries out technical audits/ maintenance for all installation as schedule

Initiate planning of Critical Environment procedure

Initiate a system to measure the Completion and response time of performance on a quarterly basis

Initiate and maintain Preventive Management 52 weeks Program.

Solution Provision for minor projects and coordinating with contractors/vendors from initiation to completion

Client/Stakeholder Management

Manage the key client team representatives effectively to ensure that expected service levels are achieved

Build strong working relationships with key client representatives and promote JLL’s EOS platform and provide a key linkage between the wider JLL organization and the client representative and account team

Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Procurement & Vendor Management

Review the maintenance/service practices of M&E contractors to deliver quality work practices in line with the manufacturer recommendations, established processes, tools and documentation

Plan and manage budgets for Engineering & Operational contracts

Manage contract on vendors for technical services

Risk Management

Ensure alignment and compliance to established Policies and Standard Operating Procedures for the management of the client’s Critical Environment (CEM)

Ensure proper engineering documentation and adherence to the established change management controls for all sites

Protect the health and safety of staff and others by adhering to and developing guidelines and strategies

Conduct audits to ensure that  all safety procedures, including disaster recovery and business continuity plan and escalation procedures are in place and maintained

Ensure compliance with statutory regulations on fire, health and safety standards

Ensure compliance with JLL programs and audit programs and participate in EOS community initiatives

Site Operations

Plan and take responsibility for smooth operations

Achieve Key Performance Indicators and Service Level Agreement targets

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.