JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL supports the Whole You, personally and professionally.

At JLL, we shape the future of real estate for a better world. As a Fortune 500 company with annual revenue of $20.9 billion, operations in over 80 countries and a global workforce of more than 103,000, we create spaces, buildings, and cities where everyone can thrive. We are committed to our clients, our people, and our communities to build a better tomorrow through the power of real estate.

Our values of teamwork, ethics, and excellence are at the heart of everything we do. We foster an inclusive culture where diverse backgrounds, experiences, and ideas lead to innovative solutions for our clients. At JLL, we believe in supporting our people's growth and wellbeing, because when our people thrive, so does our business and the communities we serve.

FACILITIES EVENTS COORDINATOR

REPORTS INTO: FACILITIES MANAGER

ABOUT THE ROLE:

The Facilities Events Coordinator role responsible for managing, coordinating, supporting and facilitating all client events across the Dublin campus as well as assisting the facilities manager in all aspects of client satisfaction.

The role is supported by the facilities team and reports into the Facilities Manager whilst also syncing with the JLL EMEA Events Lead and Coordinator.

KEY RESPONSIBILITIES:

Promoting a high level of satisfaction among attendees & hosts by promptly responding to their service requirements

Developing a close working relationship with key Client stakeholders/partners, managing agents and all of the facilities vendors

First point of contact for all Client events including extensive management of the Client events IT systems such as the clients events ticket system and administration tool

Coordinating and managing all furniture set-ups for events and conference rooms

Managing the events multi-skilled service partners to ensure support for events, coordinating their daily and weekly schedules in conjunction with the facilities

manager

Working with external contractors, e.g. cleaning, production crews and event hosts

as well as arranging onsite amenities services in planning stage and also whilst on

site

Managing all event space diaries through the shared events calendar

Supporting meetings with external Clients and vendors to discuss all event

requirements before each event

Providing support for guests, visitors and employees relating to all events and

Event Space reservations

Carry out daily quality audits of all event spaces, furniture and equipment

Responsible for health and safety before, during and after events, including

contractor supervision, reviewing of H&S documentation and working closely with

the JLL/Client health and safety managers

Providing weekly, monthly and quarterly reports to both JLL and Client facilities

management as well as the Client global events team management

Working with the facilities team to ensure office space is kept to a high standard and all processes are adhered to, including walk-rounds, health and safety

management, contractor management and ad-hoc duties

Act collaboratively with event hosts before, during and after events to solve

problems and resolve spontaneous and unique situations

Giving appropriate and timely follow-ups to colleagues and customers in emails,

task systems, social posts and face to face

Work with the Facilities team to ensure preventative and reactive tasks are

completed within the Service Level Agreement (SLA) timeframe

WORKING LIFE:

You will be part of a large cross functional team that support events across all client buildings The main business language spoken in our offices is English.The role will be structured on a shift basis over a 5-day week Monday - FridayOn occasion you may be required to work weekends or bank holidays, this will be arranged in advance and remunerated accordingly

ABOUT YOU:

You are keen to develop within the workplace, spending time supporting a multi- disciplinary team gaining knowledge and expertise You have experience in an event management or coordinator role working within an events, hospitality, tourism, facilities environment or similar industries You work collaboratively as part of a team to solve problems with professionalism and service focused approach You are adept at multi-tasking and are able to manage multiple projects effectively ⎼ You keep up to date with industry trends and have direct experience or an interest in facilities management and customer serviceYou are open and have good communication skillsYou strive for excellence in what you do and share ideas for improvementYou are proficient with Word and Excel and have a keen interest in technologyYou are adaptable to work to requests and projects that may vary from day to day

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Our Commitment to Sustainability and Innovation

At JLL, we're committed to building a better tomorrow. As a Senior Facilities Manager, you'll have the opportunity to contribute to our global sustainability initiatives, helping to reduce environmental impacts across our managed properties. You'll also leverage our innovative technologies and data-driven approaches to optimize building performance and enhance occupant experiences.

Growth and Development

As part of the JLL family, you'll benefit from our global reach while working within a supportive local team. We invest in our people through comprehensive training programs, mentorship opportunities, and clear career progression pathways. Our collaborative culture encourages knowledge sharing across our global network, giving you access to best practices and expertise from around the world.

What We Offer

Opportunity to lead a flagship account with significant strategic importance to our organizationPlatform to influence and shape best practices in Life Sciences real estate management globallyExposure to cutting-edge operational practices and technologies across international marketsCollaborative, innovative work environment with access to industry-leading resources and expertiseComprehensive professional development program and clear advancement pathwaysCompetitive compensation package including performance-based incentivesGlobal mobility opportunities within a growing international organization

Location:

On-site –Dublin, IRL

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.