Facilities Coordinator (maternity cover) Job ID 229009 Posted 16-Jul-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Gdansk - Pomorskie - Poland **About the Role:** **As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.** **What You’ll Do:** • Manage all in-scope services at the Client site (reception, cleaning, ordering, reviews, maintenance, invoicing), ensuring quality, safety, and cost-effectiveness. • Manage reception. • Be the main point of contact for all site requests and issues. • Enforce Health & Safety guidelines and conduct risk assessments. • Provide administrative support to the Regional Facility Manager (reporting, financials, new contracts). • Manage subcontractors and vendors on-site. • Collaborate with Clients and partners on performance and contract management. • Assist with budget creation and control. • Drive teams to meet budgets, SLAs, KPIs, and deadlines. • Ensure effective management of Client assets. • Ensure all activities comply with all regulations and policies. • Research and recommend best practices and strategies. • Support the technical/engineering team for M&E services. **What You’ll Need:** • 2+ years of experience in office administration/Facility Management. • Fluent English and Polish. • Ability to follow basic work routines and standards in the application of work. • Communication skills to exchange straightforward information. • Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. • Strong organizational skills with an inquisitive mindset. • Experience coordinating vendors providing technical services will be an asset. **What We Offer:** • Fully onsite role (maternity cover). • Employee recognition programs and a commitment to career progression • Being part of an interesting international client in a dynamic fast-growing company • Private medical care, co-participation in sport card, and facilitation in life insurance. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)