JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We currently have an excellent opportunity for a

Facilities Coordinator (m/f/d)

to join our Integrated Facilities Management team in Zurich.

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of 

material, equipment and supplies, occupancy services and helpdesk. 

 

The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations; 

 

Your tasks:  

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives 

Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors 

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) 

Assist in the procurement of vendors and services as required 

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner 

Ensure prompt and accurate management of purchase orders in the internal financial management platform 

Assist with the monthly accrual reports and help monitor the finance trackers 

Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures 

Assist in the implementation of the property risk management program and industry best practice operations 

Maintain premises in neat and good working condition at all times 

Maintain duplicate office keys in good order 

Support the implementation and monitoring of disaster recovering and business continuity plans 

Follow established escalation procedures and incident reporting procedures 

Provide support for regular management reports and projects as required 

Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets 

Meetings & events coordination support

 

Your profile: 

You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise 

You have experience in a coordinator role working within facilities, property management, hospitality or related fields 

You work collaboratively as part of a team to solve problems with professionalism and service focused approach 

You are adept at multitasking and are able to manage multiple projects effectively 

You are open and have good communication skills 

You strive for excellence in what you do and share ideas for improvement 

You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology 

You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service 

 

Our offer

Creative freedom for tasks and projectsActive exchange in the global industry networkWorking together at eye levelSpace for personal growth, not only for workAcknowledgement of achievements - also monetary benefitsThe opportunity to enhance your skills and advance your career locally as well as regionally

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact:
Marta Marunchak
marta.marunchak@jll.com

#LI-MM4

Location:

On-site –Zurich, CHE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.