JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: The Facilities Coordinator supports the JLL Senior Facilities Manager by managing key financial processes related to facilities operations. This includes monitoring budgets, creating purchase orders, and processing vendor invoices to ensure accurate and timely financial transactions. This role is essential in maintaining cost control and supporting the financial integrity of service delivery at the site. Additionally, this position involves significant client interactions, where the facilities coordinator may coordinate client order requests to ensure exceptional customer satisfaction.

What your day-to-day will look like:

Financial/Budgetary Support

Directly support the Senior FM/FM with on-going facility and team related responsibilities:Act as a liaison to JLL finance team and other account team members.Assist with researching, analyzing and reporting budget variances, including proper GL alignment of scheduled receiptsWork with team members to identify and respond to any financial or budgeting related issues.Interact with Finance for month end and year end closing and financial reporting.Tracks and reconciles departmental invoices and payments.

Operational/Procurement Support

Provide superior customer service to meet on-site client’s expectationsCreate/Monitor/Receipt all purchase orders for vendor workReceipts work that is completed and coordinates with suppliers on invoicing timeliness and accuracy.Ensure completed work is recognized as completed in the financial systems and interact with suppliers on billing issues.Work with JLL Corporate Finance regarding monthly/weekly reporting, participating in weekly meetings and responding to inquiriesWork with third party vendors on ensuring accuracy in quotes, verifying completion and submitting invoices within required financial timeline for payment in accordance with the contract.Respond daily to vendor questions, concerns.Assists management and staff with operational reporting, budgeting, financial systems, and purchasing as necessary.Onboarding of new hires to facilities team at the client site.Follow established escalation procedures and incident reporting proceduresAdhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines,  procedures and strategiesAchieve Key Performance Indicators and Service Level Agreement targets

Work Schedule

First shift on-site position - 7:30 AM- 3:30 PM EST

Required Skills and Experience:

Associates degreeMinimum 2+ years’ experience with facilities management; Budget/finance support preferred.Ability to manage, multitask and support financial deadlines.Demonstrated leadership abilities and organizational skills.Strong communication and interpersonal skills.Ability to maintain professionalism at all times under stressful situations.Proven ability to manage multiple and complex operational matters on a daily basisProficient in MS Office, and possess strong written, verbal and people skills.Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports.  Superior customer service, team player who builds and maintains relationships.

Desired or preferred experience and technical skills:

Previous experience working in life sciences environment desired. Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageousKnowledge of major financial systems, Corrigo & Ariba.Project Management & Organizational Skills

Other Personal Characteristics

Able to cooperate and work well with others to meet targetsAble to interact with the general client staff & vendors with easeAbility to manage conflict and conflicting prioritiesDemonstrates ability to work with vendors to deliver efficient servicesDemonstrates proactive & professional approach to customer serviceDemonstrates ability to prioritize and manage the completion of projects in an efficient and timely mannerProblem-solving skills – capacity to deal with ambiguity and solve complex problems effectivelyAbility to effectively deal with stressful situationsAble to work independentlySelf-motivated; confident & energeticFlexible – able to adapt to rapidly changing situationsGoal-oriented – able to focus on meeting all performance targetsStrong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listenerExhibits honesty & trustworthiness

Estimated total compensation for this position:

55,000.00 – 78,300.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Princeton, NJ

Job Tags:

Billing, Billing, BMS System, Budgeting, Budget Monitoring, Client Satisfaction, Communication, Corporate Finance, Customer Follow-Ups, Customer Satisfaction, Customer Service, Deadline Management, Facilities Operations, Facility Management, Finance, Financial Assistance, Financial Processes, Financial Reports, Financial Systems, Financial Transactions, Interpersonal Communication, Invoice Processing, Invoices, Management Reporting, Microsoft Office {+ 19 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.