Job Title: Facilities Coordinator

Job Description

We are seeking a dedicated Facilities Coordinator to join our team. The primary role involves supporting and coordinating a small team of multi-skilled operatives, ensuring tasks are completed efficiently and accurately. This position offers a unique opportunity to develop close working relationships with key stakeholders, landlords, managing agents, and facilities vendors.

Responsibilities

Provide support for monitoring and coordinating a small team of multi-skilled operatives.Develop close working relationships with key client stakeholders, landlords, managing agents, and facilities vendors.Assist in managing all contractors on site to ensure they perform to the required standards.Assist in procuring vendors and services as needed.Participate in financial processes to ensure timely and accurate completion of financial management requirements.Manage purchase orders accurately within the internal financial management platform.Assist with monthly accrual reports and monitor finance trackers.Conduct site inspections, assessments, regular audits, and carry out safety and building procedures.Assist in implementing property risk management programs and industry best practices.Maintain premises in neat and good working condition at all times.Support the implementation and monitoring of disaster recovery and business continuity plans.Follow established escalation and incident reporting procedures.Provide support for regular management reports and projects as required.Achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets.

Essential Skills

Ability to work both independently and as part of a team.Self-motivated with a confident and energetic attitude.Excellent verbal and written communication skills.Ability to work well under pressure and be flexible.Strong understanding of Microsoft Word, Excel, and Outlook.Experience in work order systems is critical.

Additional Skills & Qualifications

Bachelor's degree in a related field.Clean driving record required.Experience in facilities maintenance, customer service, and vendor management.Experience in hospitality environments is advantageous.

Work Environment

This role is based on-site, Monday to Friday from 8 AM to 5 PM. There is potential for some remote work, though it will not be frequent. The workplace is located in a large facility, the second biggest location in the area, offering access to three different parking garages. Interviews will be conducted virtually, with likely two rounds, the second being in person. The role involves a significant amount of client-facing interactions and overseeing multiple locations in the Chicago area, as well as handling emails and requests.

Job Type & Location

This is a Contract position based out of Detroit, MI.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Detroit,MI.

Application Deadline

This position is anticipated to close on May 21, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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