JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

What this job involves:  

As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. This role ensures smooth day-to-day facilities operations serving as a key liaison between clients, vendors, and internal stakeholders.

Schedule: Monday through Friday 8am-5pm some (OT required)

Your day-to-day tasks will include: 

Operational Support

Schedule and coordinate vendor activities and site inspectionsManage site work orders for Facilities and MACCoordinating site meetings and helping to prepare relevant set ups and materials Helping to support front desk operations and greeting visitorsAssisting in snack & refreshment program execution and oversightLiaison with regional mailroom lead to ensure smooth site operationsMaintain accurate records of vendor interactions, service requests, and site activitiesParticipate in safety and compliance initiatives to promote a safe working environmentAssist with budget development through collaboration with Site and Regional Facility Managers

Client Stakeholder Management

Receive and process client requests for both operational and events needsParticipate in planning meetings with clients, facility managers, and key stakeholdersInitiate meetings to review schedules with vendors and stakeholdersCommunicate issues and concerns requiring resolution to appropriate JLL leadershipRespond to routine inquiries from staff, vendors, and clients

Reporting and Documentation

Assist in preparation of reports on site operations and vendor performanceTrack and report on key performance indicators (KPIs)Assist with close-out activities including reports, lessons learned, and client surveysSupport the implementation of site procedures and protocolsMaintain site documentation and operational manuals

Desired experience and technical skills: 

Required 

2+ years of experience in facilities coordination, operational support, or similar role in a Corporate Real Estate environmentStrong organizational skills and attention to detail with ability to multi-taskProficiency in Microsoft Office suite, particularly Excel and Outlook Proficiency in Google Workspace Apps, particularly Sheets, Mail, and other core applicationsExcellent written and verbal communication skills Ability to prioritize tasks, manage time effectively, and work both independently and as part of a teamExcellent understanding of customer service principles Ability to work onsite full time with flexibility for travel between client locations

Preferred: 

Bachelor's degree in related field(s) or related discipline(s)Experience in a facilities management or property management environment Knowledge of construction or commercial real estate industryFamiliarity with vendor management concepts Experience in facilities or property management environmentExperience in  building operations and maintenance Experience with data entry and CMMS management Understanding of health and safety practices in a workplace setting Strong interpersonal skills with ability to interact with executive level internal and external clients

Personal Attributes

Detail-oriented with ability to prioritize and manage differing business needsSelf-motivated with ability to identify skill development opportunities and seek trainingFlexibility with work hours and travel as neededTalent for self-management and proactive problem-solving

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

75,000.00 – 80,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Redwood City, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.