Job Title: Facilities CoordinatorJob Description

The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, and occupancy services. The role requires proactively developing and maintaining client relationships to ensure that expected service levels are achieved.

ResponsibilitiesActively support an environment of teamwork, cooperation, performance excellence, and personal success.Conduct daily walkthroughs to ensure a clean and organized office.Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.Identify opportunities for improved operation and service excellence, making recommendations for enhancements.Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times, ensuring a safe workplace.Schedule and manage repairs and maintenance, minor works, and other work requests, tracking them to completion.Provide information and direction to vendors, facilities staff, and other service providers to ensure excellent coordination and execution of work with minimal disruption.Assist in the procurement of vendors and services as required.Coordinate the delivery of site amenities, which may include fitness, food services, massage, and transportation.Support moves as required and act as the site key point of contact.Provide coordination and support for events, meeting, and conference facilities as required.Perform other duties including reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations, and management of building access passes.Maintain and propose emergency response plans, including evacuation, implementation of after-hours emergency response, and environmental health and safety.Update and maintain accurate records and official documentation for the site, including web pages related to operations.Essential SkillsExperience in facilities maintenance and management.Proficiency in vendor management and customer service.Knowledge of electrical, HVAC, plumbing, and repair.Proficient in Microsoft Office and work order systems.Experience in project management.Additional Skills & QualificationsPrior experience in facilities, property management, hospitality, or a related field preferred.Knowledgeable of local occupational health and safety requirements.Understanding of critical facilities and vendor management for specialized services is advantageous.Understanding of the basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.Proficiency in a range of information technology tools and platforms.Excellent communication, organization, and problem-solving skills.Ability to work independently with little supervision and effectively deal with stressful situations.Self-motivated, confident, energetic, and flexible.Work Environment

The role requires working in a dynamic and fast-paced environment where teamwork and cooperation are essential. The position involves interacting with various stakeholders, including vendors, facilities staff, and service providers, to ensure seamless operations with minimal disruption. The working conditions may involve managing multiple priorities and responding to emergencies, requiring flexibility and adaptability.

Job Type & Location

This is a Contract position based out of Redwood City, CA.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redwood City,CA.

Application Deadline

This position is anticipated to close on Mar 10, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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