JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

An opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator is an office based position. In that Role you will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

Key Responsibilities

Client & Stakeholder Management

Deliver exceptional customer service and maintain strong on-site client relationships.

Procurement & Vendor Management

Support vendor procurement and service contracting.Coordinate and monitor vendor performance, including regular inspections.

Financial Management

Assist with financial processes and ensure timely, accurate financial reporting.Manage purchase orders promptly and accurately in JDE.

Health, Safety & Security (HSSE)

Support compliance with all JLL HSSE standards and requirements.Conduct routine safety audits and assist with implementing safety procedures.Maintain a safe working environment for all office users.

Site Operations Management

Support the implementation of industry best practices.Perform regular site inspections to ensure building performance and operational standards are met.Identify opportunities to improve efficiency and reduce operating costs.Ensure premises are consistently clean, orderly, and well-maintained.Contribute to periodic operational reporting.

Risk & Compliance Management

Support property risk management programs and ensure compliance with firm policies.Assist in disaster recovery and business continuity activities.Follow established escalation and incident reporting procedures.Contribute to meeting KPIs and SLA targets.RequirementsPrior experience in facilities management, property management, hospitality, or a related field (preferred).Knowledge of occupational health and safety regulations and vendor management.Basic understanding of building technical systems (e.g., CRAH, chillers, fire protection, M&E, BMS).Strong problem-solving skills and ability to handle ambiguity.Ability to work effectively under pressure and manage stressful situations.Capable of working independently with minimal supervision.Self-motivated, energetic, and adaptable to changing environments.Goal-oriented, with a strong commitment to meeting performance targets.Excellent communication skills—both written and verbal (English + local language).Strong organizational and project management skills, with the ability to manage multiple tasks simultaneously.

What you can expect from us:

Contract of employmentBenefits package (private healthcare, cafeteria system, life insurance)Opportunity to demonstrate your own initiativesOpportunity to participate in training and development programsPossibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospectiveFriendly and supportive company culture

Location:

On-site –Krakow, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.