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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator - Hard and Soft Services    

Position Overview 

We are seeking an experienced Facility Coordinator to oversee both hard and soft facility services operations. This role requires a comprehensive understanding of building systems, vendor management, and service delivery to ensure optimal facility performance and occupant satisfaction across all operational areas.

Key Responsibilities

Soft Services Coordination 

Supervise janitorial and cleaning services to maintain high cleanliness standards throughout the facility. Coordinate landscaping and grounds maintenance including snow removal and seasonal services. Manage security services, access control systems, and visitor management protocols. Oversee catering services, event setup, and conference room management. Coordinate pest control, waste management, and recycling programs.

Hard Services Management 

Coordinate maintenance and repairs for HVAC, electrical, plumbing, and mechanical systems. Oversee preventive maintenance programs and ensure compliance with manufacturer warranties and service agreements. Manage building automation systems and energy management initiatives. Coordinate with contractors for major repairs, installations, and capital improvement projects. Ensure compliance with safety codes, building regulations, and environmental standards.

Vendor and Contract Management Support.
Develop and maintain relationships with service providers, contractors, and suppliers. Support the Operations Mangers in monitoring of service level agreements and ensure contractual compliance, involved in  review of invoices while supporting in managing facility services budgets. Conduct regular vendor performance evaluations and coordinate improvement initiatives.  

Administrative and Compliance Functions 
Maintain detailed records of all maintenance activities, inspections, and service calls. Prepare regular reports on facility performance metrics and budget variance analysis. Ensure compliance with health and safety regulations, fire codes, and accessibility requirements. Support in the coordinating emergency response procedures and business continuity planning. Support sustainability initiatives and energy efficiency programs.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.