JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

Position Overview

Provide general Facilities Coordinator services including continuous monitoring of facility. Work with the Facilities Manager to handle routine facilities management operations, including: sites inspections, action and closure of work orders, procurement of property supplies and services, issuing purchase orders, and processing of accounts payable and accounts receivable.

Primary Responsibilities

Assist Facility Management Team with tactical planning for the team's goals and objectives

Provide facility specific assistance to the project management team as needed or requested Manage and maintain small facility management tasks as assigned

Coordinate special events in support of client or JLL

Provide support for meetings and conference room reservations as needed and directed Assist with the coordination and scheduling of maintenance activities.

Communication and Relationship Coordination

Provide general overall facility management services including continuous monitoring of office/facility

Act as an interface with client, visitors and guests

Ensure appropriate follow up with users

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

Compliance

Properly and effectively administer and maintain all security systems

Assist with budgetary requests, analysis and reporting

Assist with researching, analyzing and reporting budget variances

Coordinate and complete regular HSE audits

Log accidents, incidents, good catches and near misses.

Job Requirements

Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor's degree, preferred)

Minimum of two years of industry experience with facility or property administration.

Knowledge, Skills, and Ability

Superior customer service skills and orientation

Ability to maintain professionalism always under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal and people skills

Strong organizational skills and collaborative style

Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.