JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overall Role

Responsible for providing soft-services including mailroom operations and event support, and supporting reception, cleaning, finance, and ad-hoc services with the related vendor management. (10:00-19:00)

[Duties & responsibilities]

Site Operations Management

Manage the inventory list on the system and support on purchase and distribution of office supplies

Business cards ordering and distribution

Employee badge printing, programming and distribution

Coordinate with mail and delivery services, including receiving and sending, packing if needed, courier address printing support,etc.

Managing lost and found items operation

Parking recommendations and supporting internal parking requests when necessary

Storage management (keep both the storage and corridor tidy and free of stuff, functional the space, inventory control- Admin consumables check in/check out)

Admin event support (Set up the space, Vendor check-in & out support, assist and attend if necessary）

Welcome kits and other gift distribution for employees as part of event support

Manage lockers in the office

Business support. Such as flower purchases for a business team, event support.

Plants vendor management

Pantry service support as required

Helpdesk. Receiving and resolving the workplace requests via Lark or other admin system.

Liaise with Building Management on requests for temperature adjustment (AC ventilation) where necessary

Assist in the implementation of Industry Best Practice operations

Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained

Set up SOPs and maintain to the latest version

Finance Management

Manage financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Ensure prompt and accurate management of Budget/Purchase orders/Invoices

Vendor Management

Assist in the management of all contractors on both principal and agency management to ensure they perform to the required standards (including inspection of vendors’ works)

Assist in the procurement of vendors and services as required

[Candidate Specification]

People Skills

Able to effectively communicate with any level of person in a client organisation in both English and Japanese

Able to resolve first line conflicts in regard to customer expectation and delivery　

Customer service-oriented attitude

Proactive and positive attitude

Team player

Excellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacy

Ability to work in a fast-paced environment and meet deadlines

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.