Job Title: Facilities CoordinatorJob Description

We are seeking a dynamic Facilities Coordinator to oversee the efficient operation of our mailroom and facilities. This role is crucial in ensuring smooth mail operations and maintaining high standards of facility management, including the coordination of a small team and supporting financial and administrative processes.

ResponsibilitiesSupervise daily mail sorting, distribution, and delivery.Manage incoming and outgoing mail, packages, and courier services such as FedEx and UPS.Maintain accurate mail logs and delivery tracking systems.Handle certified, registered, and signature-required deliveries.Manage mail forwarding for relocated employees.Oversee mailroom staff and optimize workflow procedures.Implement security protocols for sensitive mail and packages.Coordinate a small team of multi-skilled operatives.Develop strong relationships with client stakeholders, landlords, managing agents, and facilities vendors.Assist in managing on-site contractors and ensure performance standards are met.Support vendor procurement and service sourcing.Conduct site inspections, safety assessments, and audits.Maintain premises in a clean and functional condition.Assist with financial processes and timely purchase order management.Help prepare monthly accrual reports and monitor finance trackers.Support regular management reporting and project documentation.
Essential SkillsBachelor’s degree in a related field.Proficient in Microsoft Word, Excel, and Outlook.Prior exposure to vendor management and on-site coordination.Comfortable being the main point of contact for facilities-related issues.
Additional Skills & QualificationsExperience with facilities maintenance and customer service.Skills in reception customer service and vendor management.Competency in administrative support and mailroom logistics oversight.Understanding of risk, compliance, and site management.Strong communication skills.
Work Environment

The role involves operating within a vibrant and collaborative environment, coordinating a small team and working with various stakeholders. You will use technologies such as Microsoft Office and handle on-site coordination with vendors. The position requires a proactive approach to maintaining a clean and functional work environment.

Job Type & Location

This is a Contract position based out of Toronto, Ontario.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Workplace Type

This is a fully onsite position in Toronto,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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