JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

Real Estate Management Services - Hamburg, Germany

About the role:

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

Key Responsibilities:

Provide support for, monitor the performance and coordinate a small team of multi-skilled operativesDevelop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendorsAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)Assist in the procurement of vendors and services as requiredAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerEnsure prompt and accurate management of purchase orders in the internal financial management platformAssist with the monthly accrual reports and help monitor the finance trackersConduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measuresAssist in the implementation of the property risk management program and industry best practice operationsMaintain premises in neat and good working condition at all timesMaintain duplicate office keys in good orderSupport the implementation and monitoring of disaster recovering and business continuity plansFollow established escalation procedures and incident reporting proceduresProvide support for regular management reports and projects as requiredAchieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

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Working Life:

On a daily basis you will be Point of contacts for all services on site in HamburgThe main business language spoken in our offices is English and German. Knowledge of English and German is essential.The role will be structured on a shift basis over a 5-day weekOn occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

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About You:

You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertiseYou have experience in a coordinator role working within facilities, property management, hospitality or related fieldsYou work collaboratively as part of a team to solve problems with professionalism and service focused approachYou are adept at multitasking and are able to manage multiple projects effectivelyYou are open and have good communication skillsYou strive for excellence in what you do and share ideas for improvementYou are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technologyYou keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

What we offer:

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Location:

On-site –Hamburg, DEU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.