Facilities Coordinator Pay Rate: $28–$30/hr Schedule: Monday–Friday, 7:30 AM–4:30 PM or 8:00 AM–5:00 PM Start Date: ASAP Employment Type: Long-term contract (no guarantee of conversion to direct) Candidates must be local to the Pasadena area. System One is seeking a Facilities Coordinator to support the day-to-day office operations for our client’s Pasadena location. This role will coordinate employee moves, address facilities-related concerns, liaise with vendors, and help ensure a safe, secure, and efficient work environment. May also support additional locations remotely. Some leadership responsibilities are expected. Responsibilities: + Act as the primary liaison with building management and maintenance services. + Serve as the first point of contact for all facilities-related matters. + Coordinate with vendors and service providers to manage office maintenance and improvements. + Review and assist in the approval of facilities-related projects alongside the Facilities Manager/Director. + Collaborate with other departments such as Reprographics, IT, and Security to support operations. + Support the development and maintenance of the office's emergency evacuation plan (OSHEP). + Participate in business continuity planning and emergency preparedness. + Record meeting notes for departmental discussions and initiatives. + Provide facility-related information in support of annual budgeting. + Perform monthly reporting, including office safety inspections and occupancy data. + Gather and report sustainability metrics. + Maintain Safety Data Sheets (SDS) for on-site materials. + Act as a member of the Office Safety Committee. + Manage maintenance schedules for AEDs, fire extinguishers, and first aid supplies. + Provide oversight and direction to additional facility staff. + Coordinate with HR and IT for employee onboarding/offboarding needs. + Manage office seating arrangements via Archibus software. + Attend and contribute to scheduled facilities team meetings. + Perform other duties as needed, specific to the facility and location. Requirements: + High school diploma or equivalent required; some college coursework preferred. + 8–10 years of experience in office/facility coordination, including leadership responsibilities. + Proficiency in Microsoft Office 365 and internet tools. + Strong communication, interpersonal, and organizational skills. + Able to prioritize tasks and work effectively under deadlines. + Experience working across multiple departments and staff levels. + Knowledge of facility maintenance codes and worker safety regulations preferred. System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M- #LI- #DI- Ref: #236-Eng Pasadena System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.