JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: This position provides essential administrative support to a major manufacturing and research hub specializing in medical imaging equipment. You will serve as a key liaison between management, vendors, and subcontractors while maintaining accurate documentation, processing financial paperwork, and supporting facility operations.

Your day-to-day tasks will include:

Creating and tracking work orders for facility maintenance and operationsCoordinating with subcontractors and vendors on service requestsAssisting management in problem resolution and decision makingGenerating and analyzing reports on open and closed work ordersMaintaining organized files for work orders, proposals, and department documentationCreating and updating vendor files while verifying accuracy of submitted paperworkTraining vendors on work order procedures and invoice collection processesProcessing invoices with proper cost center codingSupporting facility inspection activities across the campusAssisting with process and procedure training for staff and vendorsAdditional administrative duties as assigned

Work Schedule:

Dayshift, Monday through Friday

Location:

"This position is primarily based at our Waukesha WI facility""While this role is designed as an onsite position, we may consider exceptional candidates from other areas.

Desired or Preferred Experience and Technical Skills:

Experience in manufacturing, healthcare, or research environmentsFamiliarity with work order management systemsKnowledge of vendor management processesExperience with facilities maintenance operationsUnderstanding of procurement and invoice processing workflowsPrevious experience in training or instructional rolesKnowledge of medical or technical terminologyExperience with reporting and data analysisFamiliarity with quality control or compliance procedures

Required Skills and Experience:

High school diploma or equivalent requiredMinimum 2 years of administrative support experienceProficiency in Microsoft Office applications (Word, Excel, Outlook)Experience with data entry and record keepingDemonstrated organizational skills and attention to detailStrong written and verbal communication abilitiesBasic understanding of accounting principles for invoice processingAbility to multitask and prioritize in a fast-paced environmentStrong problem-solving skills

Estimated total compensation for this position:

43,680.00 – 52,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Waukesha, WI

Job Tags:

Administrative Support, Communication, Data Analysis, Data Entry, Decision Making, Documentations, Facilities Operations, Facility Inspections, Facility Maintenance, Invoice Processing, Invoices, Maintenance Operations, Management Reporting, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Office Administration, Office Applications, Oral Communications, Organizing, Prioritization, Problem Solving, Work Order Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.