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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Business Support, Administrative Services

Job Description Summary

Facilities Coordinator, you will play a pivotal role in ensuring the smooth day-to-day operations of our office space. Working closely with the Workplace Facilities Manager and other relevant teams, you will be responsible for coordinating various workplace activities, managing office facilities, and contributing to an overall positive workplace experience. This role also involves the preparation and execution of workplace events to enhance colleague engagement.

Job Description

Workplace Coordination:

o   Act as the primary point of contact for workplace-related inquiries and requests.

o   Coordinate office seating arrangements, moves, and changes in collaboration with different departments.

o   Assist in planning and executing workplace events and activities, ensuring a positive colleague experience.

Facility Management:

o   Monitor and maintain the office facilities, including meeting rooms, common areas, and amenities.

o   Coordinate with vendors for facility services such as cleaning, security, and maintenance. (office coffee machines, cuckoo) backfill for other equipment (IT related) to inform IT staff

o   Conduct regular inspections to ensure a safe and well-maintained workplace.

Office Supplies and Inventory:

o   Manage office supplies inventory and ensure timely replenishment.

o   Liaise with vendors to order and restock supplies as needed.

o   Streamline procurement processes for office-related items.

Health and Safety Compliance:

o   Assist in implementing and enforcing health and safety protocols in the workplace.

o   Conduct regular safety inspections and address any identified concerns.

o   Act as a point of contact during emergencies, facilitating evacuation procedures.

Event Preparation and Setup:

o   Plan and coordinate workplace events, including meetings, workshops, and celebrations.

o   Collaborate with various teams to understand event requirements and provide necessary support.

o   Manage the setup and breakdown of event spaces, ensuring a seamless experience for participants.

Communication and Coordination:

Initial email to affected dept/area/floor on 5 W’s – template (FM/Technical will provide the info)

o   Communicate effectively with colleagues to provide information and updates regarding facility-related matters.

o   Work closely with the Facilities Manager to address and resolve workplace issues.

Documentation and Record Keeping:

o   Maintain accurate records related to facility management, including invoices, contracts, and maintenance logs.

Ensure that relevant documentation is organized and easily accessible.

Location:

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For additional details please see our career site pages for each country.