ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management team is growing! If you are committed and collaborative professional looking to contribute to an industrious, innovative team, this opportunity is for you.

We are seeking a highly organized and detail-oriented Facility Coordinator with a hands-on approach to overseeing and managing all aspects of facility operations. As the Facility Coordinator, you will be responsible for ensuring the efficient operation and upkeep of the school, including buildings, janitorial services, equipment, grounds, and snow removal. Your primary goal will be to create a safe and functional environment that meets our team's and customers' needs. This role requires strong communication and problem-solving skills as well as the ability to coordinate and prioritize tasks effectively.

General duties & responsibilities include, but are not limited to:

Ensuring all (non-educational), daily activities of the facility function effectively in accordance with the contract specifications and requirements.Effectively lead and manage the Facility Management Program, while actively engaging in hands-on maintenance and repair tasks. Maintain and manage preventative maintenance schedules for building systems and equipment.Coordinate and oversee maintenance, janitorial activities, groundskeeping, and snow removal. Assist in planning and executing facility-related projects, renovations, and upgradesConduct regular inspections to identify maintenance needs, facility cleanliness, safety hazards, and potential improvements. Take appropriate action to address issues promptly.Collaborate with external contractors and service providers to schedule repairs, and ensure work is completed to high standards.Documenting work orders, updating status and completion dates as required in CMMS softwareWorking closely with the administrative team in the day-to-day processing of related contract paperwork such as Work Orders, Invoices, Proposals, and Purchase Orders.Responsible for solving problems and/or conflicts professionally while maintaining open and timely communication with the customer.Coordinate the procurement of quotes from vendors and contractors to support timely and cost-effective facility services.Interacted with internal and external customers, ensuring effective communication regarding status and work.Maintain accurate records of maintenance activities, equipment maintenance history, warranties, and supplier information.Participate in emergency preparedness planning and drills, ensuring facility readinessMonitor and maintain inventory levels of equipment, tools, and supplies necessary for facility operations.Train and educate team members on proper equipment use, maintenance procedures, and safety protocols.Respond promptly to maintenance requests and emergencies, coordinating appropriate resources and resolving issues promptly. Must be able to respond to facility emergencies after hours.Sourcing new external suppliers for products & services that may be required for the facility or client.Adherence to and implementation of health, safety, quality control, and environmental policies and programs.Full-time, on-site position, Monday to Friday, Day Shift Hours Occasional after-hours availability may be required for emergency facility issues or special events.Other duties as assigned.

COMPETENCY REQUIREMENTS

Communicates Effectively & ProfessionallyAdvanced multi-tasking skillsContinuous LearningCustomer FocusHolds Self and Others AccountableProblem Solving and Innovation Teamwork and CollaborationValues and Respects OthersCoaches and Develops

EDUCATION REQUIREMENTS

Trade qualification and/or technical diploma, (or equivalent facility experience and knowledge)

WORK EXPERIENCE REQUIREMENTS

A combination of experience in facilities management, trades, construction, property maintenance, or project management is considered an assetA certificate in Facilities Management is considered an asset.1-3 years of experience in a coordination or administrative roleFacility coordination experience would be considered an asset.Excellent organization and time management skills
Safe Work and Quality Assurance PracticesCompetency in basic computer skills, including Microsoft Office applications.

SKILLS AND ABILITIES

Demonstrated experience in problem solving abilities.Proven track record supervising multiple teamsExcellent time management skills, ability to shift priorities on an ad hoc basis, and flexibility with working hours.Excellent written and verbal communication skillsAbility to be assertive while maintaining diplomacy and political awareness.Ability to anticipate customer’s needs and to proactively implement solutions.Must maintain a valid driver’s license.All candidates must be able to pass a police reference check for vulnerable persons.Security clearance requirements

As the Facility Coordinator, you will play a critical role in ensuring the smooth operation and maintenance of the facility. If you are a proactive problem solver with a strong attention to detail and a passion for creating safe and functional environments, we invite you to apply for this position. Join our team and contribute to our organization's success by ensuring the facility meets the highest standards.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

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