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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

About You

You are a detail-oriented professional with at least 3 years of experience in facilities coordination or a similar role. You have a strong financial acumen and excel at managing operational processes while supporting site needs. You thrive in a collaborative environment and demonstrate exceptional organization skills.

What You'll Do

Lead financial discussions with the site team, including vendor quote management and driving timely goods receipts and invoice processing

Participate in all finance calls and team engagements to ensure accurate forecasting and budgeting for current and future fiscal years

Manage the complete procurement cycle from purchase order issuance to invoice closure

Support site needs including stationery and snack ordering

Navigate client purchase order systems to raise POs for services outside contract scope

Oversee mailroom operations, deliverables, and contract renewals

Skills for Success

Strong financial background with understanding of fiscal year concepts and periodic financial cut-off dates

Excellent communication skills to effectively liaise between vendors, finance teams, and site stakeholders

Detail-oriented approach to managing multiple concurrent processes

Proactive problem-solving abilities to address operational challenges

Proficiency with procurement systems and financial tracking tools

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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