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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

Corporate Accounts - REMS - Warsaw, Poland

The Facilities Coordinator plays a critical role in the smooth and efficient operations of the Work Dynamics business line. This position is responsible for coordinating and overseeing a range of facility-related activities, including maintenance, space planning, vendor management, and project coordination. The Facilities Coordinator ensures that workspaces are well-maintained, optimally utilized, and provide a productive environment for employees and clients.

The Facilities Coordinator is a pivotal role assisting the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations. 

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) Assist in the procurement of vendors and services as required Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Ensure prompt and accurate management of purchase orders in the internal financial management platform Assist with the monthly accrual reports and help monitor the finance trackers Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures Assist in the implementation of the property risk management program and industry best practice operations Maintain premises in neat and good working condition at all times Maintain duplicate office keys in good order Support the implementation and monitoring of disaster recovering and business continuity plans Follow established escalation procedures and incident reporting procedures Provide support for regular management reports and projects as required Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) Targets Events set up Site cover in FM’s absence

Qualifications

Bachelor's degree in Facilities Management, Business Administration, or related field (equivalent experience will be considered)Proven experience in facilities coordination or related roleSound knowledge of facility management principles and practicesExcellent organizational and multitasking abilitiesStrong interpersonal and communication skillsProficient in using facility management software and toolsAbility to work independently and as part of a teamStrong problem-solving and decision-making skillsFamiliarity with health and safety regulations and best practices

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site –Warsaw, POL

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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