We are looking for a Facilities Budget & Operations Analyst to serve as the financial and operational backbone of our Facilities Services Department. In this role, you will bridge the gap between field operations and financial oversight, ensuring our Housing, Facilities, and Shared Use budgets are managed with precision.
You will act as a strategic partner to the Executive Director, using data to improve departmental efficiency and managing the software systems that keep our campus running. This is a temp to hire position.
Responsibilities:
Financial Leadership & Budget Management
... Budget Oversight: Lead the development and monitoring of budgets for Housing, Facilities, and Shared Use operations.Project Accounting: Manage financial reporting for utilities, equipment, deferred maintenance, and major construction.Variance Analysis: Prepare monthly performance reports and construction updates for the Board of Trustees.Cost Allocation: Administer labor, material, and utility distributions per the Shared Use Agreement.Operational Operations & Systems Administration
Systems Admin: Manage work order (TeamDynamixx) and computerized key control (Best Lock) systems.Operational Support: Act as a back-up for purchase requisitions and purchasing card approvals; collaborate daily with Safety and Maintenance Managers.Process Improvement: Benchmark departmental metrics and implement efficiency upgrades.Strategic Collaboration
Strategic Planning: Collaborate with the Finance Department on long-term capital plans and financial forecastsCommittee Leadership: Provide data-driven recommendations to the Shared Use Committee.Audit & Integrity: Support month-end and year-end close processes to ensure data accuracy.Requirements
Education & Experience
Bachelor's Degree in Accounting, Finance, Business Administration, or a related field; ORBachelor's Degree (in another field) plus 2+ years of experience in financial planning/budgeting; ORAssociate's Degree in Accounting plus 5+ years of relevant experience; OR7+ years of full-time experience in financial/business analysis.Skills & Qualifications:
Accounting: Strong grasp of GAAP and automated budgetary record-keeping.Technical: Advanced Microsoft Excel skills.Communication: Ability to translate financial data into clear insights for diverse stakeholders.Preferred Qualifications
Experience with Banner or TeamDynamix/TMA is highly preferred.Experience working with or supervising a bargaining unit (union) workforce.3+ years of experience in facilities management, preferably in a supervisory capacity.Apply for this opportunity today!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
We are looking for a Facilities Budget & Operations Analyst to serve as the financial and operational backbone of our Facilities Services Department. In this role, you will bridge the gap between field operations and financial oversight, ensuring our Housing, Facilities, and Shared Use budgets are managed with precision.
You will act as a strategic partner to the Executive Director, using data to improve departmental efficiency and managing the software systems that keep our campus running. This is a temp to hire position.
Responsibilities:
Financial Leadership & Budget Management
... Budget Oversight: Lead the development and monitoring of budgets for Housing, Facilities, and Shared Use operations.Project Accounting: Manage financial reporting for utilities, equipment, deferred maintenance, and major construction.Variance Analysis: Prepare monthly performance reports and construction updates for the Board of Trustees.Cost Allocation: Administer labor, material, and utility distributions per the Shared Use Agreement.Operational Operations & Systems Administration
Systems Admin: Manage work order (TeamDynamixx) and computerized key control (Best Lock) systems.Operational Support: Act as a back-up for purchase requisitions and purchasing card approvals; collaborate daily with Safety and Maintenance Managers.Process Improvement: Benchmark departmental metrics and implement efficiency upgrades.Strategic Collaboration
Strategic Planning: Collaborate with the Finance Department on long-term capital plans and financial forecastsCommittee Leadership: Provide data-driven recommendations to the Shared Use Committee.Audit & Integrity: Support month-end and year-end close processes to ensure data accuracy.Requirements
Education & Experience
Bachelor's Degree in Accounting, Finance, Business Administration, or a related field; ORBachelor's Degree (in another field) plus 2+ years of experience in financial planning/budgeting; ORAssociate's Degree in Accounting plus 5+ years of relevant experience; OR7+ years of full-time experience in financial/business analysis.Skills & Qualifications:
Accounting: Strong grasp of GAAP and automated budgetary record-keeping.Technical: Advanced Microsoft Excel skills.Communication: Ability to translate financial data into clear insights for diverse stakeholders.Preferred Qualifications
Experience with Banner or TeamDynamix/TMA is highly preferred.Experience working with or supervising a bargaining unit (union) workforce.3+ years of experience in facilities management, preferably in a supervisory capacity.Apply for this opportunity today!
Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
Financial Leadership & Budget ManagementBudget Oversight: Lead the development, monitoring, and control of budgets for Housing, Facilities, and Shared Use operations.Project Accounting: Provide financial reporting for utilities, equipment purchases, deferred maintenance, and major construction projects.Reporting: Prepare construction progress reports for the Board of Trustees and analyze monthly financial results to report on variances and performance.Shared Use Administration: Calculate and distribute cost allocations (labor, materials, utilities) per the Shared Use Agreement.Operational Operations & Systems AdministrationSoftware Management: Administer TeamDynamix facilities management software, including work order scheduling, system upgrades, and automation improvements.Security Coordination: Manage the computerized key control system (Best Lock), developing policies and issuing keys to faculty and staff.Daily Operations: Collaborate with Safety, Security, and Maintenance Managers; act as a proxy for purchase requisitions and PCard approvals in their absence.Process Improvement: Analyze departmental metrics against benchmarks to suggest and implement efficiency improvements.Strategic CollaborationPlanning: Partner with the Finance Department to develop long-term strategic plans, capital improvement plans, and financial forecasts.Committee Participation: Serve as a non-voting member of the Shared Use Committee, providing data-driven recommendations for campus decision-making.Audit Support: Assist in month-end and year-end close processes, ensuring data integrity and correcting financial discrepancies.
experience4-7 years
skillsExperience working with or supervising a bargaining unit (union) workforce.3+ years of experience in facilities management, preferably in a supervisory capacity.
qualificationsEducation & ExperienceBachelor's Degree in Accounting, Finance, Business Administration, or a related field; ORBachelor's Degree plus 2+ years of experience in financial planning/budgeting; ORAssociate's Degree in Accounting plus 5+ years of relevant experience; OR7+ years of full-time experience in financial/business analysis.Skills and QualificationsAccounting Expertise: Deep understanding of GAAP, automated budgetary record-keeping, and fiscal analysis.Technical Proficiency: Advanced skill in Excel and database analytical tools. Experience with Banner (Financial) and TMA/TeamDynamix (Facilities) is highly preferred.Analytical Thinking: Ability to research the "why" behind the numbers and present complex data clearly to stakeholders.Communication: Strong interpersonal skills to build consensus across various departments
educationBachelors
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