Job Description This role is for our large software client located in Herndon, VA. This Facilities Associate will help to manage the front desk as well as maintain the office facilities on a daily basis. They must have the ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels. Other duties: - Ability to work independently and know when to seek assistance - Ability to work productively in Microsoft office and similar applications - Demonstrated strength in oral and written communication skills - Position is currently 100% onsite Daily Duties: Overall Office Appearance & Organization - Need attention to detail to have the office appearance professional, clean & organized at all times - Tidy all areas that are cluttered, disorganized or contain unnecessary/out-of-place items, boxes or trash - Front reception desk should remain clean & organized Stock Room: - Check the stock room daily to identify items where our target inventory is low by approx. half & prepare the next order - Goal is to be proactive, rather than reactive, to place orders before items are completely out or almost completely out All Kitchens: - Tidy any mess - Stock Coffee - Stock Condiments/paper products/cups - Stock Soda, Juices (no ordering water bottles please, per our policy decision last year) - Stock Snacks All Printers: - Printer paper - Printer Cartridge All Office Supply locations - Stock supplies - Tidy the area & organize Conference Rooms: - Keep tidy in between meetings or whenever possible when the room is not occupied - Engage IT immediately if technology issues arise RESPONSIBILITIES: Assist Sr. Facilities Manager with administrative support Provides front reception desk support for guests, visitors and employees Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers Management of stocking of pantry/office supplies Coordination of incoming/outgoing mail Issue office announcements via electronic distribution lists Assists with dispatching of maintenance service requests to Landlord Organize and maintain filing system for all reports, vendor invoices, proposals, etc. Maintain current list of vendor contacts, emergency contact info, property information Coordination of catering/lunch program scheduling Provides support for meetings and conference room reservations, as needed and directed Expected to provide monthly on-site support for Chantilly, VA office Any and all other duties and tasks as assigned We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ . Skills and Requirements - 3+ years as a Facilities Coordinator or similar role to an Office manager or Receptionist - Must be able to be onsite 5x per week in Herndon, VA - Provides front reception desk support for guests, visitors and employees - Must be able to stock food and office supplies on a daily basis - Provides support for meetings and conference room reservations, as needed and directed - Ability to take direction and be proactive to stocking or help to assist leaders/executives in the office - Great organizational skills - Confident working MS Office and Outlook for Email - Bachelors Degree null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.