Job Title

Facilities Administrator

Job Description Summary

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team onsite at a Correctional Facility based in Lara.

This role is responsible for end-to-end work order management, purchase order processing, invoice coordination and supporting operational reporting to ensure service delivery obligations are met.

If you thrive in a fast-paced environment, enjoy working with systems and financial data, and have strong administrative capability - this could be the role for you.

Job Description

Key Responsibilities

Raise and process purchase orders within the management system

Manage reactive and planned maintenance work orders end-to-end

Financially close work orders in a timely manner

Maintain Works in Progress (WIP) reporting

Run daily reports and extend jobs as required

Support monthly and six-monthly contractual reporting

Liaise with Facility Coordinators to flag chargeable cases

Ensure accuracy of data entry in JDE E1

Front of house duties including greeting visitors, handling deliveries and answering calls

Provide invoice coding support and follow up outstanding supplier invoices

About You

Minimum 2 years’ experience in an administrative or facilities support role

Experience in work order management systems

Strong computer literacy (Microsoft Word & Excel essential)

High attention to detail and strong data accuracy skills

Comfortable working within a correctional facility environment

Experience with JDE E1 or similar CMMS system highly desirable

Strong communication and stakeholder engagement skills

Key Performance Expectations

Job closures completed within 1 day

Purchase orders processed within 4 hours

Reporting completed by 10am daily

Mobility job requests processed within 2 hours

Why Join Cushman & Wakefield?

Global property leader with strong local presence

Structured systems and processes

Collaborative and supportive team environment

Exposure to facilities operations within a major government portfolio

If you are organized, process-driven and ready to play a critical role supporting facilities operations, we would love to hear from you.

 

 

 

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”