JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Administrator

Work Dynamics - Integrated Facilities Management

POSITION GOALS

Assist the site lead in the delivery of soft and hard services to operate and maintain the account including technical, maintenance, asset & vendor management.

Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers' / service providers to the site.

DUTIES AND RESPONSIBILITIES

Be familiar with & operate to the Scope of Work as defined in the JLL Agreement. Responsible for delivery of services in accordance with SLA

Achieve key performance indicators and service level agreement targets

Understand the operational & technical requirements of the site and ensure that current service agreement is maintained to provide necessary supplies and services.

Responsible for the computerized maintenance management system or CMMS

Spare Parts Management

Incoming Calls handling

Vendor Management

Vendor Safety & Security Induction (Managing Agent)

Mail Room Operations

Sending

Receiving

Distributing Mails to each desk

Adhoc Support to Shared Service

Storage management

Manage Photocopier consumables

Manage Mailroom consumables

Document management

Account payables/receivables

PR/PO creation

Quotation/Invoicing

Archiving of Service Reports/Delivery Orders

Assist Staff Move

Support Minor Projects Coordination

Assist in annual shut down

Room readiness

Event set-ups

Events Venue Coordination

Move management

Coordinate the FM administrative function

Process purchases, quotation requests, and invoicing

Manage courier services and spare parts inventory management (MRO)

Manage EAMS workflow

Track day-to-day financial and accounting operations with focus on PGS's reporting requirements

Consolidate and submit daily attendance reports and roster standby personnel

Track Department total Manhours

Take meeting minutes and track actionable items

Serve as responsible person for Transportation Services

Protect the health & safety of staff and others by adhering to and developing guidelines and strategies

Ensure compliance with all government regulations, statutory regulations on fire, health and safety standards

Ensure compliance with the company's programs and audit programs and participate in engineering community initiatives

Adhere to the company's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies

KEY PERFORMANCE MEASURES

Uninterrupted site operations

Client Satisfaction

Continuously improving service

KEY COMPETENCIES

Sound interpersonal skills to manage diverse range of service providers and Client representatives

Sound written and oral communication skills

Demonstrated ability to manage multiple and complex operational matters on a daily basis

Working knowledge of EHS Regulations

Sound computer skills in Microsoft Office

Experience with enterprise asset management systems (EAMS)

Strong organizational and multitasking abilities

Proficiency in financial tracking and reporting

Detail-oriented with excellent record-keeping skills

LEADERSHIP

Represent Jones Lang LaSalle by behaving consistently with cultural and company requirements.

Provide services to the account's cultural and company requirements.

Work towards objectives unsupervised.

Be willing to assist colleagues.

PERSONAL EFFECTIVENESS

Provide an effective contribution to the team's delivery.

Contributes via regular feedback, to the overall performance of the delivery team.

Works towards individual targets, monitor and manages individual performance.

DECISION MAKING

Be able to make difficult decisions and resolve problems or improve operations.

Actively search-out opportunities to achieve better or best results and increase the service delivery provided by Jones Lang LaSalle

RELATIONSHIP BUILDING

Promote open, constructive and collaborative relations with superiors, subordinates, peers and clients.

Gains respects of superiors, subordinates, peers and clients.

COMMUNICATION

Listens effectively and communicate through actions and example. Has strong written and oral communication skills.

Regular reporting of the work accomplished and upcoming work

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.