JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Are you a highly organised and proactive Executive Assistant with property management experience looking for an exciting opportunity? JLL is seeking a skilled Property Management Executive Assistant to join our Property & Asset Management (PAM) team in Western Australia.

About the role

Join JLL's dynamic Property & Asset Management team in Perth as a Property Management Executive Assistant, where you'll provide essential administrative support to our senior executive team across multiple property segments including Office & Industrial, Retail, and Commercial properties.

This is an exciting opportunity for an experienced Executive Assistant to take on a specialised role within Australia's leading commercial real estate services company, supporting high-level property management operations and client relationships.

Key Responsibilities:

Executive Support & Administration

Provide comprehensive administrative support to WA Executive Directors and senior teamManage complex calendars, travel arrangements, and expense processing for multiple stakeholdersHandle specialised property invoicing across EOS, Retail, and Commercial segmentsProcess payment requests and maintain financial documentation

Property Management Operations

Maintain bank guarantee registers and Management Agreement librariesDraft, execute, and track Management Agreements (MAAs)Coordinate lease renewal administration and raise leasing feesManage vendor invoice payments and corporate debtor processesTrack property inspections and variable outgoings audits

Team Coordination & Events

Organise management meetings, quarterly presentations, and awards submissionsCoordinate new starter onboarding including IT setup, building access, and training schedulesPlan team events including Christmas functions, and client meetingsManage distribution lists and SharePoint access permissions

Business Development Support

Support business development activities and pitch document preparationCoordinate marketing activities for retail leasing including digital platformsAssist with award submissions and recognition programs

Sound like you?  This is what we’re looking for:

Minimum 3 years experience in an Executive Assistant or administrative role, preferably within property management or real estateStrong organisational skillsExcellent written and verbal communication skillsAdvanced proficiency in Microsoft Office suite and property management softwareExperience with legal documentation and financial processesAbility to work autonomously while supporting diverse stakeholder requirementsStrong attention to detail, particularly for compliance and financial documentationExperience in a fast-paced corporate environment with demanding deadlines

What can you expect from us?

Competitive salary and benefits packageOpportunity to work with Australia's leading property management teamProfessional development and career advancement opportunitiesCollaborative and supportive team environmentModern Perth CBD office locationFlexible working arrangements

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MPREQ468407

Location:

On-site –Perth, WA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.