Executive Staff Officer Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5061644) Apply  Executive Staff Officer Salary $3,831.00 - $7,518.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 422-212414-KB Department DPS-Office of State Fire Marshal Opening Date 09/03/2025 Closing Date 9/8/2025 11:59 PM Central + Description + Benefits + Questions About this Job Mission Statement of the Office of State Fire Marshal: To uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals and to promote the efficient use of energy in commercial buildings. This position is located in the Executive Office of the Office of State Fire Marshal, in Baton Rouge. In this role, you will originate documented responses to the executive staff regarding the development of broad and specific issues, participate in problem solving meetings, control the Fire Marshal CBA account, enter in IVANTI tickets. Selected Core Competencies: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided. Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Minimum Qualifications Six years of experience in administrative services; OR Six years of full-time experience in any field plus three years of experience in administrative services; OR A bachelor’s degree plus three years of experience in administrative services; OR An advanced degree, or a Juris Doctorate, plus two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=119760) . Job Duties and Other Information Job Duties: -The Office of State Fire Marshal is responsible for administering an annual budget of over $36M and a total table of organization of approximately 211. The Office of State Fire Marshal is responsible for the following Fire Prevention Programs: Inspections (Fire and Safety Inspections; Life Safety and Property Protection Licensing Inspections / Investigations; Mechanical Safety of boilers, amusement rides, fireworks; Fire and Safety Inspections of Health Care Facilities; Fire Information/Statewide Database of Fire Incident Reports; and Manufactured Housing Installation Safety Inspections); Plan Review; Louisiana State Uniform Construction Code Council; Arson Enforcement; Emergency Services; Fire Safety Education; and the Fire and Emergency Training Academy. -The incumbent of this position serves as staff advisor to the Deputy Assistant Secretary of the Office of State Fire Marshal. The incumbent will provide direction to executive staff on behalf of and as assigned by the Deputy Assistant Secretary. - Responsible for monitoring, planning, and organizing budget activities for the Office of State Fire Marshal. Specific duties include acting as liaison with the Undersecretary, Office of Management and Finance Budget Division for all budget related activities for the Office of State Fire Marshal. Reviews, analyzes and makes recommendations to the Deputy Assistant Secretary regarding budgetary impacts of personnel transactions, non-routine equipment and supply purchases, policy and procedure changes and legislative change that affect all programs. Confers with the Deputy Assistant Secretary, the Chief Architect, and State Fire Marshal Deputy Chiefs and their staff on a daily basis, keeping them up to date on budget status and any information, such as Executive Orders, internal policy decisions, legislation that might alter normal daily administrative operations in both temporary and permanent situations. -Responsible for ensuring all requests for budget information and other financial projects for the Office of State Fire Marshal are completed in accordance with established deadlines. This includes coordination of short-term and long-term goals in a formulated annual operational plan and strategic plan. Reviews performance information to ensure continuity with short term and long-term strategic plans. Completes budgetary projects and performs analysis of expenditure information for personnel, professional service contracts, equipment, etc. - Represents the Deputy Assistant Secretary in special departmental projects, which include, but are not limited to, matters of reorganization, budget and support requirements for programmatic functions of the Office of State Fire Marshal. At the direction of the Deputy Assistant Secretary, prepares position papers on a variety of issues related to public safety and serves on various committees/boards. - Originates documented recommendations to the Deputy Assistant Secretary concerning the development of broad and specific administrative policies and/or corrective measures relative to internal management practices and programs. - Participates in problem solving staff meetings with Deputy Assistant Secretaries, Undersecretary, Management and Finance Division Heads and staff. Assures implementation of any specific policy or procedure changes resulting from these meetings. Additional duties: Provides oversight to the open vacancies in the agency. Directs the implementation of all interoffice Human Resources duties which includes, but is not limited to, PARs, conditional offers, position descriptions, Civil Service forms (6.5g, additional duties, permanent status, and reallocations), and serves as a hiring manager. Will serve as liaison between the State Fire Marshal's Office and Human Resources Consult with Human Resources and Civil Service during complex situations Participates in job corrections Will represent the State Fire Marshal's Office by attending Civil Service meetings, when needed Originate documented responses to the executive staff regarding the development of broad and specific issues Participate in problem solving meetings Control the Fire Marshal CBA account Enter in IVANTI tickets. Work is performed in physically comfortable positions; sitting, standing or walking. Light to medium effort required for such tasks as carrying paper, books, small parts, hand tools or utensils, or similar items or packages. Work requires some light to medium physical effort. The individual who occupies this position must not pose a direct threat to the health or safety of such individual or others in the workplace. This means the individual must not pose a significant risk of substantial harm to the health or safety of the individual or others that cannot be estimated or reduced by reasonable accommodation. Interstate and intrastate travel may be required as directed. Performs other related duties as assigned. Position Specific Details: Appointment Type:Probational, Promotional, or Job Appointment Location:East Baton Rouge Compensation: Executive Staff Officer (AS-616) - $1,768 Biweekly. How to Apply: No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy contact: Department of Public Safety ATTN: Human Resources/Katy Bradley P.O. BOX 66614 Baton Rouge, LA. 70896 Email:katy.bradley@la.gov The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employmentrelated resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader) Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? + Yes + No 02 If you answered yes to the above question, please list the name of your relative and relationship. If you answered no, please enter N/A. 03 Did you list ALL of your job experience and education on your application? If not, please add before submitting. + Yes + No 04 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + I have no experience and/or am uncomfortable accepting direction. + I have limited experience or require assistance to accept direction. + I can accept direction. + I can accept directions and help others improve their ability to accept direction. 05 ADi: Explain your rating by providing specific and relevant examples in the box below. 06 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively. + have limited experience or require assistance to communicate effectively. + I can communicate effectively. + I can communicate effectively and help others improve their communication. 07 CE: Explain your rating by providing specific and relevant examples in the box below. 08 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + I have no experience and/or am uncomfortable following policies and procedures. + I have limited experience or require assistance to follow policies and procedures. + I can follow policies and procedures. + I can follow policies and procedures and help others improve their ability to follow policies and procedures. 09 FPP: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email