Company Description

A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world's most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job DescriptionProvide administrative support to the General Manager of the resortSet up filing system and update index of files and form regularlyKeep records of travel expense and update travel scheduleProcess cash advance and expense claims for the General ManagerUpdate leave record and travel schedule Update KPI report for teamCoordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concernedPrepare appropriate file, folder, and information for each meetingDevise and maintain office system including data management, filing, etc.Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnelDispatch the mailings with appropriate contents, letters, envelopes, etc.Maintain an adequate inventory of office suppliesOrganize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.Professionally greet and receive guests and clients.Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routesPrepare monthly / quarterly PowerPoint presentations as per Operational requirements

QualificationsA minimum of 3-5 years' experience in an executive secretary or admin role ideally in hospitality or similar environment.Excellent time management skills and ability to multi-task and prioritize work.Effective and professional communication abilities.Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.Great customer service and interpersonal skills.Strong organizational and planning skillsProficiency in MS Office.Proficient English communication