Description We are looking for a detail-oriented Executive Secretary to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting office operations, ensuring smooth communication, and maintaining accurate records. The ideal candidate will possess excellent organizational skills and demonstrate proficiency in handling various administrative tasks. Responsibilities: • Draft and finalize correspondence, records, and other documents using computer software based on handwritten notes, drafts, or oral instructions. • Compose and prepare communications for matters with established policies and procedures. • Maintain and update databases and spreadsheets using Microsoft Excel. • Organize and manage confidential and general office files in both physical and electronic formats. • Track and monitor the progress of program activities to ensure deadlines are met. • Screen phone calls and visitors, addressing inquiries about policies and procedures or directing them to the appropriate department. • Coordinate mailings and ensure timely distribution. • Manage office supply orders and maintain inventory to support operational needs. • Assist with photocopying, scanning, and handling various administrative tasks as required. Requirements • Proven experience in office administration or as an executive secretary. • Proficiency in Microsoft Excel and other computer software. • Strong understanding of policies and procedures in an office setting. • Ability to handle confidential information with discretion. • Excellent organizational and time-management skills. • Skilled in database and spreadsheet management. • Effective communication skills, both written and verbal. • Demonstrated ability to multitask and prioritize responsibilities. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .