Description

The Executive Candidate Care Coordinator manages the interview scheduling and pre-boarding process for all VP+ candidates globally. This requires an awareness of potential cultural differences. The Executive Candidate Care Coordinator provides white-glove service to all executive candidates, the incumbent will need to be able to critically think and provide quick and timely assistance when challenges arise. Assistance with international travel arrangements.

The Executive Candidate Care Coordinator will partner closely with the Executive Recruiting Team to provide executive level end-to-end support to candidates and hiring managers globally, including interview and executive assessment scheduling, candidate travel arrangements, and facilitating pre-employment activities with a focus on compliance, efficiency, and providing a positive Candidate and Hiring Manager experience. The incumbent will also partner with Business Leaders, HR Business Partners, Total Rewards, Immigration and Global Mobility to enable us to deliver talent to support our mission and business objectives.

The Executive Candidate Care Coordinator may also support non-executive candidates with pre-boarding activities based on hiring volume.

• Support executive talent acquisition team in providing exceptional candidate care at the Vice President and above levels

• Serve as a Talent Ambassador and liaison to stakeholders and candidates, ensuring seamless scheduling, interview processes, candidate interview preparation and other key travel logistics

• Coordinate and schedule interviews and executive assessments navigating across complex calendar schedules

• Answer Candidate and Hiring manager inquiries using urgency and sound judgment to resolve problems

• Create and maintain strong relationships with key business stakeholders and their administrative teams

• Monitor and maintain meticulous tracking of all logistics for open executive recruitment projects

• Maintain and reconcile expenses in Concur, as needed

• Support pre-offer/pre-hire activities: initiate and adjudicate checks, drug screens and employment verifications; partner with Global Mobility and immigration; provide seamless and positive on-boarding experiences to ensure new hires are fully prepared for their first day

• Identify opportunities to enhance executive talent acquisition processes to continuously improve candidate and hiring manager experience

• Support development of interview guides and supporting materials, schedule pre-interview briefing sessions and candidate review meetings; proactively manage communications with hiring managers, interviewer team members and candidates

Skills

schedule meetings, onboarding, applicant tracking systems, workday, executive support

Top Skills Details

schedule meetings,onboarding,applicant tracking systems

Additional Skills & Qualifications

• 3+ years of HR Admin/Executive Support Experience, with experience in Talent Acquisition preferred

• Experience with Workday Applicant Tracking System and scheduling experience preferred

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Princeton, NJ.

Pay and Benefits

The pay range for this position is $31.00 - $33.20/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Princeton,NJ.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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