NY HELP No Agency Office of Cannabis Management Title Executive Assistant - VID 195119 Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $67119 to $83286 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County New York Street Address 59 Maiden Lane City New York State NY Zip Code 10038 Duties Description Reporting to the Chief of Staff, the incumbent of this position will be responsible for high-level professional administrative duties in support of executive staff initiatives. This position will work closely with the executive leadership team, internal program managers, members of the public, and other external constituents. • On behalf of the Chief of Staff delegate assignments to program staff, provide periodic status reports on such assignments, and ensure completion by deadline.• Organize and attend high-level meetings with the Chief of Staff and/or executive staff, take minutes for those meetings, and submit minutes to Chief of Staff for approval before sharing with stakeholders.• Assist the Chief of Staff and executive staff in organizing interviews for high-level positions ensuring prospective candidates are given all important information to have a favorable experience with the interview process.• Review, clarify, and interpret policy proposals submitted by agency staff highlighting key points for review by the agency head or other executive staff.• Serve as a liaison between executive and management staff at OCM and other State agencies.• Research and assemble pertinent facts required by the executive staff to make decisions or reply to correspondence.• Draft correspondence for Chief of Staff and executive staff’s signature.• Review and edit responses to correspondence from staff for the agency head’s signature.• Draft and/or review correspondence from executive staff and disseminate to OCM utilizing appropriate shared mailboxes, distribution lists, and bulletin boards, where appropriate.• Summarize various reports, articles, and other documents for the Chief of Staff, agency head, or other executive staff.• Coordinate attendance at meetings and events by the Chief of Staff or other executive staff.• Participate in investigating complaints against agency from constituents and recommend appropriate action.• Assist in issuing various documents that emanate from the Chief of Staff and other executive staff.• May supervise professional and administrative and support staff.• Perform other duties and special projects as required. Minimum Qualifications A bachelor’s degree and two years of relevant experience*.*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK. Additional Comments NOTE:• Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment. • Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job. The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM’s EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov). NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.Downstate: Location Pay of $4,000. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/JHG Telephone 518-473-5282 Fax 518-486-1631 Email Address HRresumes@ogs.ny.gov Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.