Executive Assistant

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Position Summary:  Provide administrative support to assigned department, individual, and/or area.

This is an on-site position based in Irvine, CA

How you will make an impact:

Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

Plan and execute meetings, events, town halls, all-hands meetings, including site communication with some supervision

Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Other incidental duties

What you will need (required):

H.S. Diploma or equivalent and minimum 6 years of experience directly related experience including executive administrative support Required

What else you will need (preferred):

Excellent written and verbal communications skills, including negotiating and relationship management skills

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

Advanced problem-solving skills

Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

Completes tasks in resourceful and effective ways

Ability to manage internal and external confidential information with utmost discretion

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives

Ability to work in a fast paced, dynamic work environment

Strict attention to detail

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements

Ability to interact professionally with all organizational levels

Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $72,000 - $98,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).  Applications will be accepted while this position is posted on our Careers website.  

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.