Executive Assistant to Corporate Vice President

Many structural heart patients suffer from heart failure with limited options. Our Implantable Heart Failure Management (IHFM) team is at the forefront of addressing these unmet patient needs through pioneering technology that enables early, targeted therapeutic intervention. Our innovative solutions are not just transforming patient care but also creating a unique and exciting environment for our team members. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.

Position Summary: Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.  

How you will make an impact:

Manage CVP’s time including schedules and calendar to optimize and prioritize meetings, time and logistics, with attention to accuracy and detail on confidential information with utmost discretion

Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to generate reports, including developing findings from data

Ensure the preparation of confidential information, documents, and logistics for meetings of executives

Perform complex administrative activities including screening and directing confidential phone calls, as well as negotiating CVP's commitments, representing the CVP to internal and external visitors, and composing CVP draft responses to correspondence and requests; with little to no direction

Greet and engage internal and external visitors, including providing necessary preliminary information and ensuring professional interaction at all times

Schedule complex domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Plan and execute meetings and events independently

Incidental: Assist in complex administrative projects/tasks

What you will need (required):

H.S. Diploma or equivalent

Minimum 8 years of directly related experience including executive administrative support

What else we look for (preferred):

Bachelor’s degree

Experience supporting c-suite executive

Experience with Concur application

Experience with event planning

Proven expertise in MS Office Suite

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements, including the acumen to appropriately interpret and apply them to current situations

Excellent written and verbal communications skills, including the ability to effectively represent the CVP internally and externally

Advanced problem-solving skills, including the ability to formulate alternatives and solutions

Advanced ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

Ability to manage internal and external confidential information with utmost discretion

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives

Ability to work in a fast paced, dynamic work environment

Exceptional attention to detail to ensure CVP awareness of and attention to all matters

Knowledge of and adherence to EW administrative policies and procedures

Ability to interact professionally with all internal and external organizational levels

Contacts are across the organization, with focus on executive leadership and high-level external contacts, and may include board members, key opinion leaders and physicians

Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For Illinois (IL), the base pay range for this position is $84,000 to $115,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).  Applications will be accepted while this position is posted on our Careers website.   

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.