**Position Summary:** Provides executive assistance to the President/CEO and Vice President of Finance. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies. **Essential Functions and Responsibilities:** 1. Manages CEO/ VP of Finance’s calendar and independently schedules appointments 2. Screens incoming calls and correspondence and responds independently when possible 3. Coordinates project related tasks to include the assignment and monitoring of task completion 4. Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance 5. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget 6. Directs preparation of records such as agenda, notices, minutes and resolutions for various meetings 7. Directs preparation and filing of legal documents with government agencies to conform to statutes 8. Acts as custodian of documents and records 9. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents 10. Researches subject matter for a variety of administrative reports, statements and rosters; information is organized according to the expectations of the CEO/ VP of Finance. 11. Creates and maintains database and spreadsheet files 12. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings 13. Always uses discretion in conversations both at work and outside of workplace so as not to release confidential information 14. Tactfully handles difficult situations; all contacts are handled professionally and always with courtesy, no exceptions 15. Prepares graphs, reports and presentations using Word, Excel and Power Point 16. Performs other duties as required or requested **Qualifications:** _Required:_ + Associate’s Degree in business management, office management or related field or equivalent combination of education and work experience + Minimum 5 years previous experience as administrative support to a senior level executive + Notary Public within 3 months of hire + Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form + Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs + Ability to handle confidential information appropriately _Preferred:_ + Bachelor’s Degree in Business Management + Shorthand or speedwriting