Executive Assistant - Primary Care Administration
Shift: Full Time - 40 Hours - Day Shift
Location: Henry Ford Corporate Office - One Ford Place, Detroit, MI 48202

General Summary:
We are seeking an experienced and highly professional Executive Assistant to provide comprehensive administrative and personal support to a Senior Level Executive or Henry Ford Medical Group Chair. This role requires exceptional organizational skills, discretion, and the ability to anticipate and manage the needs of a dynamic executive office. The Executive Assistant will handle a wide range of confidential and complex administrative responsibilities, serving as a key partner in ensuring the smooth operation of executive-level functions.

Key Responsibilities:

Provide high-level administrative support, including preparing correspondence, reports, and presentations in final form.Manage calendars, scheduling meetings, conferences, and appointments while prioritizing competing demands.Coordinate domestic and international travel arrangements and prepare detailed itineraries.Organize and oversee events and executive meetings, ensuring seamless execution.Receive and interact with internal and external visitors, maintaining a professional and welcoming presence.Coordinate and oversee special projects, gathering and analyzing data to prepare confidential reports.Perform data entry and management, maintaining accurate records and files.Monitor budgets, track expenses, and perform semi-complex calculations for reporting purposes.Draft and proofread correspondence, ensuring accuracy, clarity, and confidentiality.Handle sensitive information with the utmost confidentiality, exercising sound judgment at all times.

Core Competencies:

Communication: Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization.Time Management: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Organization: Strong organizational skills to maintain order, anticipate needs, and streamline processes.Technical Proficiency: Advanced skills in Microsoft Office Suite, Google Workspace, email/calendar management systems, and other office technologies.Calendar Management: Expertise in prioritizing and coordinating complex executive calendars.

Project Management: Skilled in leading and coordinating special assignments, ensuring timely and successful completion.

 

 

 

EDUCATION/EXPERIENCE REQUIREMENTS:

Required: High School Diploma/GED.Preferred: Associate’s Degree in Business, Secretarial Science, or related field.5–7 years of progressively responsible administrative experience supporting senior-level leadership.Strong ability to draft, proof, and edit reports, correspondence, and presentations.Proficient typing skills (50+ w.p.m.) and advanced knowledge of Microsoft Office and related software.Excellent interpersonal and communication skills to interact with a wide range of influential internal and external stakeholders.Strong analytical and organizational skills, with the ability to manage multiple priorities and deadlines.

Proven ability to exercise discretion and maintain confidentiality in handling sensitive matters.

 

 

Additional Information Organization: Corporate Services Department: Administration Shift: Day Job Union Code: Not Applicable