Job Title: Executive Assistant (Part Time)



Job Location: Austin, Texas (Hybrid)



Eligibility/Clearance: US Citizen, must be able to obtain a security

clearance. This opportunity supports a government contract



Job Description:



We are seeking a proactive, highly organized Executive Assistant to

support our CEO and COO. This is a part-time position (approx. 20

hours/week) with potential for growth. You will manage executive

calendars, coordinate travel, monitor inboxes, and provide high-level

administrative support that enables our leadership team to focus on

driving company growth and strategic initiatives.

This role requires strong attention to detail, excellent communication

skills, discretion, and the ability to adapt to changing priorities.

Some days are fast-paced and demanding; others may be quieter. You

should thrive in both.



Responsibilities (include but are not limited to):



• Calendar Management: Schedule, reschedule, and prioritize meetings,

events, and appointments for CEO and COO.



• Inbox Management: Monitor and respond to email inquiries, flag

priority items, draft responses, and ensure timely follow-up.



• Travel Coordination: Book and coordinate travel arrangements (flights,

hotels, transportation) for both CEO and COO, with emphasis on

cost-effectiveness and efficiency.



• Meeting Preparation: Prepare briefing materials, coordinate prep

meetings with stakeholders (e.g., marketing, comms, finance), and manage

logistics for panels or external engagements.



• Expense Reporting: Reconcile and submit expense reports in a timely

manner.



• Task and Project Tracking: Maintain action item lists, follow up on

outstanding items, and support progress on key initiatives.



• Liaison Work: Act as the point of contact between executives and

internal/external stakeholders.



• Conference and Industry Event Support: Assist with coordinating

logistics for conferences and industry events, including registration,

travel arrangements, tracking agendas and deliverables, and supporting

AFCEA chapter events and outreach as needed.



Requirements:



• 2+ years experience supporting senior executives.

• Strong proficiency with Microsoft Office and virtual collaboration

tools (e.g., Teams, Zoom).

• Experience coordinating complex travel arrangements and managing

calendars with competing

priorities.

• Experience handling sensitive or confidential information with

discretion.

• Familiarity with government contracting or defense industry a plus.

• Responsive, reliable, and organized.

• Strong verbal and written communication.

• Self-starter who can work independently with minimal direction.

• Positive, professional, and people-oriented.

• Ability to manage time effectively in both busy and quiet periods.



Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer

(EOE) who will provide equal employment opportunity to employees and

applicants for employment without regard to race, ethnicity, religion,

color, sex, pregnancy, national origin, age, veteran status, ancestry,

sexual orientation, gender identity or expression, marital status,

family structure, genetic information, or mental or physical disability